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Michelle Horne

Michelle Horne

Friday, 21 September 2018 13:34

RESOLUTION 2018-16

RESOLUTION 2018-16

A RESOLUTION INCREASING THE FRANCHISE FEE FOR
UTILITY SERVICES PROVIDED WITHIN THE CITY OF
JOHNSON

 

WHEREAS, Arkansas Code Annotated § 14-200-101 provides for municipalities to set and determine reasonable franchise fees and determine the terms and conditions upon which public utilities may be permitted to occupy the streets, highways or other public places within their municipality;

WHEREAS, the franchise fee for utility services in Johnson is two percent (2%) and has not been changed for over twenty (20) years;

WHEREAS, rapid development in the area of telecommunications and video services have, for the last several years, produced almost continuous utility upgrade construction within the City increasing the required oversight by City staff and personnel of those projects;

WHEREAS, some utility contractors have brought about concern and complaints from our citizens requiring greater interaction between such contractors and City staff and personnel; and,

WHEREAS, a ninety (90) day advance notice is required for the utilities to begin collection of a new franchise fee when there is a change in franchise fees.

NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
JOHNSON, ARKANSAS, That:

SECTION 1: Effective January 1, 2019 pursuant to ACA § 14-200-101, the franchise fee for product or services delivered by public utilities within Johnson, Arkansas, shall be four percent (4%).

Section 2: That certified copies of this Resolution shall promptly be provided to the Arkansas Public Service Commission, Southwestern Electric Power Company, Ozarks Electric Cooperative Corporation, Cox Communication, Black Hills Energy, AT&T, !nc. and any other public utility providing product or services within the City.

PASSED AND APPROVED this 11TH DAY OF SEPTEMBER, 2018

ATTEST:

Friday, 21 September 2018 13:24

RESOLUTION 2018-15

RESOLUTION NO. 2018-15

A RESOLUTION AUTHORIZING EXECUTION OF
PROFESSIONAL SERVICES AGREEMENT FOR
ENGINEERING SERVICES WITH HAWKINS-WEIR
ENGINEERS, INC.

WHEREAS, The City published a Request for Qualifications seeking a firm/person to provide Engineering Services to the City. met with several engineering firms and selected the best qualified candidate to provide the needed services for the City;

WHEREAS, the City Council of Johnson, Arkansas, has this date been presented with a proposed Professional Services Agreement with Hawkins-Weir Engineers, Inc. concerning the provision of described engineering services for the City;

WHEREAS, the City Council has, after discussion and deliberation. determined that Hawkins-Weir Engineers, Inc. will best serve the needs of the City in regard to the provision of engineering services for the purposes set forth in the attached agreement; and.

WHEREAS, the City Council desires to move forward with formalizing the City's agreement with Hawkins-Weir Engineers, Inc.

BE IT THEREFORE RESOLVED BY THE CITY COUNCIL 0F JOHNSON, ARKANSAS, that after due deliberation and consideration the attached Professional Services Agreement with Hawkins-Weir Engineers. Inc. for the engineering services as described in the attached Agreement is approved; the Council has determined that the interest of the City, its residents and occupants will be best served by accepting and entering into said Professional Services Agreement with Hawkins-Weir Engineers, Inc. for the provision of the described engineering services.

The Mayor and Recorder-Treasurer should be and hereby are authorized to execute and deliver signed copies of the attached Professional Services Agreement to Hawkins-Weir Engineers, Inc. and to take all steps necessary to secure the anticipated services as specified in such Agreement and make payment for those services as invoiced per the Agreement.

PASSED AND APPROVED THIS 11TH DAY OF SEPTEMBER, 2018

ATTEST:

Friday, 21 September 2018 13:16

RESOLUTION 2018-14

RESOLUTION NO. 2018-14

A RESOLUTION LEVYING A TAX ON THE REAL AND PERSONAL PROPERTY
WITHIN THE CITY 0F JOHNSON, ARKANSAS, FOR THE YEAR 2018,
FIXING THE RATE THEREOF AT FIVE MILLS, AND CERTIFYING THE SAME
TO THE COUNTY CLERK 0F WASHINGTON COUNTY, ARKANSAS.

 

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF JOHNSON, ARKANSAS:

Section 1: That a tax is hereby levied on the real and personal property within the City of Johnson, Arkansas, for the year 2018, to be collected in 2019, at the rate of five mills.

Section 2: That the real and personal property tax so levied and the rates provided therefor are hereby certified to the Clerk of Washington County, Arkansas, to be placed in the tax book by the County Clerk and collected in the same manner that the county and school district taxes are collected.

Section 3: The Recorder-Treasurer is hereby authorized and directed to file certified copies of this resolution in the office of the County Recorder, County Clerk, County Assessor, and the County Tax Collector for Washington County, Arkansas.

PASSED AND APPROVED this 11th day of September, 2018

ATTEST:

 

 

Friday, 14 September 2018 15:34

Spring Clean Up and Recycling Event

Spring Clean Up and Recycling Event --- { April dates are pending and will be posted}

Location: Johnson City Hall - 2904 Main Drive

Must be a resident of Johnson * proof of residency is required

Please see the list below for what is acceptable and what is not.

Acceptable bulky waste and white goods:

* Common household (Non Freon) appliances
* Artificial Christmas trees
* Furniture
* Grills and fire pits
* Large toys and toy parts
* Mattresses
* Tools
* Carpet and Padding in 4x4 sections

Excluded items:
* Air conditioning units
* Anti-freeze
* Automotive fluids of any kind
* Batteries
* Construction debris
* Engine parts
* Florescent bulbs
* Hazardous waste
* Household waste
* Motor oil
* Paint
* Pesticides, herbicides, or insecticides
* Refrigerators
* Yard waste

Recycling Event:

Acceptable recyclable items and limits.

E-Waste Acceptable Items:

Computers
Printers
Copiers
Phones
Stereos
Televisions
Fax Machines
Cables
Shredders
Microwaves
DVD & VCR players
Video Game Consoles
Satellite Receivers
Handheld Devices

Limit: 10 items each day per vehicle

Tires:
Passenger tires off the rim

Limit: 4 per person

Metal:
Anything 50% or more metal

Tuesday, 21 August 2018 14:11

JULY 10, 2018

JOHNSON CITY COUNCIL
MEETING MINUTES
CITY HALL
JULY 10, 2018

Mayor Chris Keeney called the meeting to order at 6:00 pin.

Present were Council Members Angela Perea, Katherine Hudson, Bill Burnett, John Wright and Bob Fant. Also present were Recorder/Treasurer Jennifer AIlen, City Attorney Danny Wright, Police Chief Vernon Sisemore, Fire Chief Matt Mills, and Building Official Clay Wilson. Council member Dan Cross was absent.

Mayor Keeney asked for a motion to approve the minutes of the June 12, 2018 council meeting taken by Michelle Home. Bob Fant made a motion to approve the minutes as written and was seconded by Katherine Hudson. All approved.

Department Head Reports:

Police Chief Vernon Sisemore stated that 29 new cases were opened and 26 were closed. Chief Sisemore stated Officer Belew has resigned and is going to Prairie Grove.

Fire Chief Matt Mills stated there were 25 calls for service including a structure fire in Fayetteville. Chief Mills said 2 Fire fighters completed Active Attack Integrated Response (AAIR) training and the Department is holding a pancake breakfast on August 11, 2018.

Mayor Keeney said the Public Works Department has mowed and maintained the parks, right of ways, trailhead and trail systems and installed the new street signs along Wilkerson.

Building Official/Maintenance Specialist clay Wilson stated there were no new building permits, 10 mechanical permits issued. Wilson stated KFSM is working on finalizing the hydrant locations and grading issues and then should be ready to go. Wilson said he did MS4 inspections after the rain and attended the TPR meeting and Planning Commission meeting along with numerous other meetings with the City Engineer.

Recorder/Treasurer Jennifer AIlen stated that State Turnback and Property Taxes have been received; Sales Taxes have not. $30,000.00 was transferred to the LOPFl fund to pay police retirement. SITT taxes should be received this month and we will ride that credit out for as long as we can and then take over payment again. Historically, the credit has paid for up to 4 months of the City's contribution. 2 smaller CD's have matured and were rolled into a larger one paying higher interest. The Election forms for the fall 2018 Election are available in the Recorder/Treasurer's office. Council Members in Position 1 of all 3 wards are up for election this year along with the Mayor. Beginning filing date is July 27, 2018 with the closing being August 17, 2018 at noon.

City Attorney Danny Wright stated he attended the ARML meeting in June and has been working on the annexation, bonding and the Fire Department transfer. Wright stated there is a meeting of the Fire Board scheduled for August 6, 2018 to dissolve the 501(c)3; from that point he recommended appointing a committee and a chief and in October, creating the department November 1, 2018; transfer assets effective December 31, 2018 and have the department up and running on January 1, 2019.

Mayor Keeney stated the fire truck should be completed no later than August 17, 2018 by Jon's Mid America in Rogersville, MO.

Mayor Keeney stated the Wooded Hollow subdivision is not interested in being annexed into the City (area C on the map) but he believes sections A and 8 are. The easiest way for them to annex in is by 100% property owner petition.

Mayor Keeney stated EDA is working on bid documents for the crosswalk and lighting for the trailhead.

Mayor Keeney stated the salary range for hiring a city planner would be $45,000 -$55,000 per year. He will work with Juliet Richey to develop a job description and bring it back to Council.

Mayor Keeney asked for volunteers from the Council to serve on the Chief of Police search committee and on the Fire Department committee. Bob Fant, John Wright and Angela Perea all volunteered to serve where ever needed.

Unfinished Business: NONE

New Business:

Kyle Salyer and Brett Peters of Hawkins-Weir presented the scope of engineering work for the feasibility study phase of the Main & Wilkerson project, and cost of those services. The project will include 10,000 feet of widening with a multi-use trail from west of the bridge on Main to Highway 718, and from the bridge north on Wilkerson to the light at Main. The feasibility plan will be done and the construction plans more that 50% complete with cost approximately $378,000.00. Mayor Keeney stated the City would be looking at bonding to pay for the project itself. John Wright made a motion to approve a contract for this project and was seconded by
Katherine Hudson. All approved.

Mayor Keeney asked for a motion to approve the appointment of M. Todd Wood to the Planning Commission, taking the place of Susan Anders, who has moved. The term expires December 31, 2018. Katherine Hudson made a motion to approve the appointment and was seconded by John Wright. All approved.

Mayor Keeney stated the City has received 2 bids for the storm debris cleanup needed from the from the April 2017 storm event. FEMA will pay up to $132,606 and the City has already received $26,000 for the bridge and abutment on Scull Creek. The bids are: Diamond C = $110,788.90 and Keith Austin: $126,333.54. John Wright made a motion to accept the bid from Diamond C and was seconded by Bob Fant. All approved. After more discussion about the debris removal, John Wright made a motion to put in a 10% contingency and the requirement of a change order for anything above that in Section 3 and was seconded by Katherine Hudson. All approved. City Attorney Danny Wright read RESOLUTlON 2018-09: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF BID FOR DEBRIS REMOVAL AT 3 SITES RELATED TO SCULL CREEK with the above Stipulations filled in. Katherine Hudson made a motion to approve the Resolution and was seconded by Angela Perea. All approved. Discussion moved to the Scull Creek repairs portion of the bid. Bob Fant made a motion to approve the amount of $52,086.20 adding 10% contingency and was seconded by Katherine Hudson. All approved. City Attorney Danny Wright read RESOLUTION 2018-10: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF BID FOR SCULL CREEK TRAIL REPAIRS with the above stipulations filled in. John Wright made a motion to approve and was seconded by Katherine Hudson. All approved.

Mayor Keeney presented ORDINANCE 2018-9: AN ORDINANCE TO AMEND THE ZONING DISTRICT CLASSIFICATION AND BOUNDARIES REGARDING PROPERTY IDENTIFIED IN REZONING PETITlON 2017-28 0F FADIL BAYYARI, TRUSTEE OF THE FADIL BAYYARI REVOCABLE LIVING TRUST, u/t/d JULY 31, 1997, APPROVED MARCH 1, 2018, BY JOHNSON PLANNING COMMISSION. Mayor Keeney asked for a motion to read Ordinance 2018-09 by title only, waiving the second and third readings. Motion was made by John Wright and seconded by Katherine Hudson. Roll call: Angela Perea, yes; Katherine Hudson, yes; Bill Burnett, yes; John Wright, yes; Bob Fant, yes. City Attorney Danny Wright read the ordinance by title only. Mayor Keeney asked for a motion to approve this reading of ORDINANCE 2018-09 by title only. Motion was made by John Wright and seconded by Katherine Hudson. Roll call: Angela Perea, yes; Katherine Hudson, yes; Bill Burnett, yes; John Wright, yes; Bob Fant, yes. ORDINANCE 2018-09 was approved.

Mayor Keeney asked for a motion to pay the bills from the General Fund, Street Fund, Act 988 Fund and Court Automation Fund that the council had reviewed. Bob Fant made a motion to pay the bills and Angela Perea seconded. All approved.

Mayor Keeney asked for a motion to adjourn which was made by Bill Burnett and seconded by Bob Fant. All approved. The meeting was adjourned at 7:00 pm.

Respectfully Submitted,

 
Tuesday, 21 August 2018 13:28

July 5, 2018

PLANNING COMMISSION MEETING

CITY OF JOHNSON

JULY 5 , 2018

PUBLIC HEARING IS CALLED TO ORDER by Dan Cross: 6:00pm

Present: Shane Bronson, Susan Anders, Katherine Hudson, Dan Cross, Richard Cromwell, and Gregg Gainer. Also present, Clay Wilson City of Johnson Building Official, James Geurtz-Earth plan Development Alternatives (EDA), and 04 Guests. Juliet Richey-Garver Engineering and Sarah Geurtz-EDA, were also present.

Petition 2018-23: Requesting a Utility Easement and Drainage Easement Vacation on property located at 5734 & 5756 Dornoch Drive in Clear Creek Subdivision. Requested by John Starnes, Architect, for owners Steve and Michelle Timmermans.
Public comment for Petition 2018-23:
No comments.

Petition 2018-20: Requesting a Utility Easement Vacation on property located at 5178 & 5226 Prestwick Circle North in Clear Creek Subdivision. Requested by Bates & Associates, for owners Michael & Tandi Green.
Public comment for Petition 2018-20:
No comments.

PUBLIC HEARING IS CLOSED: 6:11pm

PLANNING COMMISSION MEETING CALLED TO ORDER BY Dan Cross: 6:11 PM

Chairman Cross amended the agenda to conduct New Business before Old Business so guest, who did not wish to hear Old Business, may leave due to anticipated length of discussion.

Approval of June 7, 2018 Planning Commission Minutes
A motion was made by Richard Cromwell to approve the minutes. 2nd was made by Susan Anders. All approved.

Old Business:

Update from Zoning Revision Committee:
Juliet Richey and Sarah Geurtz presented commissioners with a draft copy of proposed revision of zoning code changes with affixed, correlated appendix A – showing proposed zoning changes in a graphical format, for the City of Johnson, AR.

Juliet summarized the proposed changes.

Juliet and Sarah asked commissioners for feedback in preparation of public meeting.

Time line revised for public meeting in order to give adequate time for Town Hall meeting, which is tentatively scheduled for September and final copy is tentatively scheduled to be delivered to the planning commission in October or November, 2018.

New Business:

Petition 2018-18: Requesting a Property Line Adjustment on property located at 5734 & 5756 Dornoch Drive in Clear Creek Subdivision. Requested by John Starnes, Architect, for owners Steve and Michelle Timmermans.

Discussion:
Inquiries were made to Mr. Clay Wilson concerning drainage runoff from lot and if proof of notifications.

James Geurtz, city engineer was also asked if all conditions stated in his letter and updated letter of recommendation, dated July 5, 2018 had been met.

Not all conditions were met. A motion was made by Gregg Gainer to grant approval of Petition 2018-18 providing all conditions of said letter be meet first. 2nd by Richard Cromwell. All approved.

Petition 2018-23: Requesting a Utility Easement Vacation on property located at 5734 & 5756 Dornoch Drive in Clear Creek Subdivision. Requested by John Starnes, Architect, for owners Steve and Michelle Timmermans.

Discussion: None

A motion was made by Richard Cromwell to grant approval of Petition 2018-18. 2nd by Susan Anders. All approved.

Petition 2018-19: Requesting a Property Line Adjustment on property located at 5178 & 5226 Prestwick Circle in Clear Creek Subdivision. Requested by Bates & Associates, for owners Michael & Tandi Green.

Discussion:

Clarification was asked for conditions set forth by Springdale Water.
Inquiries were made to Mr. Clay Wilson and Mr. James Geurtz, city engineer, was also asked if all conditions stated in their letter of recommendation, dated July 5, 2018 had been met.

A motion was made by Susan Anders to grant approval of Petition 2018-18 providing all conditions be met from the letters of recommendation from James Guertz, Clay Wilson, and Springdale Water. 2nd by Gregg Gainer. All approved.

Petition 2018-20: Requesting a Utility Easement Vacation on property located at 5178 & 5226 Prestwick Circle in Clear Creek Subdivision. Requested by Bates & Associates, for owners Michael & Tandi Green.

Discussion: None

A motion was made by Richard Cromwell to grant approval of Petition 2018-18. 2nd by Katherine Hudson. All approved.

MOTION TO ADJOURN PLANNING COMMISSION MEETING:

A motion to adjourn Planning Commission meeting was made by Susan Anders, 2nd Richard Cromwell. All approved. Adjourned at 6:54pm.

Friday, 17 August 2018 18:54

RESOLUTION 2018-13

RESOLUTION NO. 2018-13

A RESOLUTION TO AUTHORIZE ACCEPTANCE AND
APPROVAL OF LETTER CONTRACT WITH CARVER, LLC
FOR ON-CALL PLANNING SERVICES

 

WHEREAS, growth and development in the City, while exciting and very positive, nevertheless greatly increases the workload of City staff and the Planning Commission;

WHEREAS, much of the growth and development is of a sophisticated and complicated nature requiring a higher degree of expertise than City staff and the Planning Commission are comfortable addressing;

WHEREAS, the City has used the services of Juliet Richey with her previous employer working in conjunction with EDA to assist City staff and the Planning Commission on numerous projects;

WHEREAS, in order to maintain Juliet's background and familiarity with recently completed projects and benefit from her expertise in projects in the works the City needs to contract with her new employer;

WHEREAS, Garver, LLC as Juliet's new employer, has prepared and tendered to the City a proposed Letter Contract (copy attached) for On-Call Services; and,

WHEREAS, the Council desires to obtain the benefits of Juliet's services by entering into the attached Letter Contract with Garver, LLC.

IT IS THEREFORE RESOLVED BY THE CITY COUNCIL OF JOHNSON, ARKANSAS,
That:

Section I: Considering the above-stated facts, being familiar with the work, services and benefits provided to City staff and the Planning Commission by Juliet Richey, and desiring to obtain for the benefit of our City and citizens the services of Juliet in the future, the attached Letter Contract with Garver, LLC is approved and accepted as attached hereto.

Section 2: That the Mayor and Recorder-Treasurer should be and hereby are authorized to execute such Letter Contract of Garver, LLC.

Section 3: Payment by the Mayor and Recorder-Treasurer is authorized according to the terms of the Contract as such is billed according to the terms thereof.

PASSED AND APPROVED this 14th day of August, 2018

ATTEST:

* SEE ATTACHMENT FOR COMPLETE DOCUMENT

Friday, 17 August 2018 18:30

RESOLUTION 2018-12

RESOLUTION NO. 2018-12

A RESOLUTION APPROVING A CONTRACT BETWEEN
WASHINGTON COUNTY, ARKANSAS AND THE CITY OF
JOHNSON, ARKANSAS TO PROVIDE ANIMAL
SHELTERING SERVICES TO THE CITY OF JOHNSON.

 

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF JOHNSON,
ARKANSAS:

Section 1: The city's previous agreement with Washington county for animal sheltering services expired 12-31 -2017, and the County has tendered a proposed "Closed Admissions" Contract Between Washington County, Arkansas, and the City of Johnson, Arkansas to extend the services of the Lester C. Howick Animal Shelter for animal sheltering services to the city until the 31st day of Dec, 2018.

Section 2: That the city council of the city of Johnson, Arkansas hereby approves the attached 'Closed Admissions' Animal Sheltering Contract between Washington County, Arkansas and the City of Johnson, Arkansas whereby the County will provide animal sheltering services to the City of Johnson. A copy of the contract, marked Exhibit "A" is attached hereto, and made a part hereof.

Section 3: That the city council of the city of Johnson, Arkansas hereby authorizes the Mayor and the Recorder-Treasurer, to execute the contract with Washington County and to make payment pursuant to the terms of Exhibit A.

PASSED AND APPROVED this 14th day of August, 2018.

ATTEST:

* SEE ATTACHMENT FOR COMPLETE DOCUMENT

 

Friday, 17 August 2018 18:05

RESOLUTION 2018-11

RESOLUTION NO. 2018-11

 

A RESOLUTION AUTHORIZING EXECUTION OF ENGAGEMENT LETTER WITH THRASH LAW FIRM P.A.

AND OTHERS TO FILE A MOTION TO INTERVENE IN A LAWSUIT AGAINST ONLINE TRAVEL COMPANIES FOR

GROSS RECEIPT TAXES OWED THE CITY OF JOHNSON.

 

 

WHEREAS, the Pine Bluff Advertising and Promotion Commission filed suit in Jefferson County, Arkansas, in an attempt to collect gross receipts taxes from online travel companies;

WHEREAS, the Circuit Court has opened a window of time, expiring September 11, 2018, for other Arkansas Cities to intervene where the City may be owed gross receipts taxes by those online travel companies;

WHEREAS, there are two hotels in the City which frequently accommodate visitors from all over Arkansas and from other States and Countries;

WHEREAS, the City has received a proposed Letter of Agreement (see attached) to engage the Thrash Law Firm, P.A. along with other attorneys for the Plaintiffs, to represent the City in that proceeding; and,

WHEREAS, there are no fees or expenses for .which the City will be responsible to join such litigation and the Council desires to seek to join such litigation.

BE IT THEREFORE RESOLVED BY THE CITY COUNCIL 0F JOHNSON,
ARKANSAS, That:

Section I: That the city is very likely owed funds by online travel services for gross receipts taxes on bookings at hotels in Johnson.

Section 2: That the attached Letter of Agreement for represen'tation of the city of Johnson by Thrash Law Firm, P.A. and others in the matter of Pine Bluff Advertising and Promotion Commission, et al vs. Hotels.com, 6t al in Jefferson County, Arkansas, is hereby approved.

Section 3: That Daniel Wright, as City Attorney, is hereby authorized to execute such Letter of Agreement on behalf of the City and transmit same to Thrash Law Firm, P.A. to obtain the services of said firm and others in seeking to intervene in and prosecute the claim of the City in such litigation against the Defendants.

PASSED AND APPROVED this 14th day of August.

ATTEST:

*Please see attachment for complete document

Friday, 03 August 2018 16:12

JUNE 12, 2018

JOHNSON CITY COUNCIL
MEETING MINUTES
CITY HALL
JUNE 12, 2018

Mayor Chris Keeney called the meeting to order at 6:00 pm.

Present were Council Members Katherine Hudson, Bill Burnett, John Wright, Bob Fant, Angela Perea and Dan Cross. Also present were, Mayor Chris Keeney, City Attorney Danny Wright, Police Chief Vernon Sisemore, Fire Chief Matt Mills, and Building Official Clay Wilson. Recorder/Treasurer Jennifer Allen was absent.

Mayor Keeney asked for a motion to approve the minutes of the May 8, 2018 council meeting. Bob Fant made a motion to approve the minutes as written and was seconded by Katherine Hudson. All approved.

Mayor Keeney asked for a motion to approve the minutes of the June 4, 2018 special council meeting. John Wright made a motion to approve the minutes as written and was seconded by Bob Fant. All approved.

Department Head Reports:

Police Chief Vernon Sisemore stated that 35 new cases were opened and 33 were closed. Chief Sisemore stated there was some overtime due to an officer’s sons illness.

Also that his officers had participated in two community outreach events.

Fire Chief Matt Mills stated there were 31 calls for service. Chief Mills stated that Engine 1 had been put in the shop to install an engine kill switch. Also that his department had attended a multiagency training for active shooters, and that three more of his fire fighters would be attending the next training class as well.

Mayor Keeney stated Public Works have been busy with mowing, picking up litter, installing signs and poles south of city, removal of the PVC borders around the play equipment at the city park due to it being a safety hazard and performed equipment maintenance. They had also helped with the trail survey and replanted the flower boarders at City Hall.

Building Official/Maintenance Specialist Clay Wilson stated there were 4 building permits and 23 inspections. Wilson stated he replaced a thermostat on a city vehicle, did MS4 inspections, attended a continuing HVAC education class, and also attended the TPR meeting along with numerous other meetings with the City Engineer. He also scheduled the repairs for the fire truck.

Mayor Keeney read the report for Recorder/Treasurer Jennifer Allen due to her absence. Which stated that the State Turnback, Property Taxes and Sales taxes have not been received. $22000.00 was paid to Jon’s Mid America for the purchase of an engine and transmission. The May property tax bump had been received in two parts for a total of $153215.71 ($137933.57 General Fund; $15282.14 Street Fund). Also, that election forms for the Fall 2018 Election would be available for pickup June 18th.

City Attorney Danny Wright stated he has been working on the ordinances to vacate utility easement and subdivision and planning. He has researched franchise fees and spent a lot of time on court related issues. 

Mayor Chris Keeney stated that he had conducted a meeting with Hawkins-Weir regarding the reference scope of feasibility study and conceptual design phase. He had a meeting with Springdale about their interest in continuing the Main Dr. Project to 71B, there were also several meetings with Cassie Elliot reference annexations- Public meeting June 21 @ 6 pm, he asked any that can attend please do so. He attended RPC, TAC at regional planning and that he conducted trail surveys and counts, assisted by Public Works, Police and Fire. He stated that the city completed the annual Greenway Trail Survey and counts- Non-seasonal adjusted trail use rate is 22585 people per month. The city had received confirmation of all FEMA funding, and was sending out bids on 17th of June for work to be completed.

UNFINISHED BUSINESS: NONE

NEW BUSINESS:

The Mayor requested a discussion of the process to become a city of the first class. He read an excerpt from the legal case First State Bank vs. City of Elkins regarding the powers of a city to perform certain actions depending on what classification they were. Bob Fant asked what requirements a city must meet to be classified a city of second or first class and was told that it was based on population. Bill Burnett asked what operational differences this change would bring to the city. The Mayor stated that the Treasurer’s position would convert to City Clerk, the city would need to use ordinances rather than resolutions to authorize changes, and that the overall structure of the city government would be the same. The mayor asked Danny Wright how long the process would take to complete once started. He replied that it would be 3 – 4 weeks. The first step to begin the process, to pass a new resolution and then to repeal the previous ordinance that declined to change the city’s class. The council then stated they would bring this up again at the next council meeting.

A copy of the Standard Operating Procedure Manual for the Police Department was given to each council member to examine for any errors and asked to report any errors that they may find.

Mayor Keeney asked for a motion to pay the bills from the General Fund, Street Fund, Act 988 Fund and Court Automation Fund that the council had reviewed.

Bob Fant made a motion to pay the bills and Dan Cross seconded. All approved.

Mayor Keeney asked for a motion to adjourn which was made by Bob Fant and seconded by Katherine Hudson. All approved.

The meeting was adjourned at 6:46 pm.

Respectfully Submitted,

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