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City Council Minutes

NOVEMBER 10, 2009

NOVEMBER 10, 2009

Mayor Lonnie Barren called the meeting to order at 6:00 pm.
Present were Aldermen Melissia Tomlinson, Bill Burnett, Buddy Curry, Bob Fant, Tom Bramlett and Clay
Dodson. Also present were Recorder/Treasurer Jennifer Allen, City Attorney Danny Wright, Police Chief
Vernon Sisemore, Street Superintendent Randy Birchfield, Asst. Fire Chief Herb Beitel and Building
Official Paul Sullins. Fire Chief Matt Mills was absent.
Mayor Barron asked fora motion to approve the minutes of the Oct. 13, 2009 council meeting. R/T
Jennifer Alien stated she would change the word "trial" to "hearing" in City Attorney Danny Wright's
report. Bob Fant made a motion to approve the minutes with that correction and Buddy Curry seconded.
All approved.
Department Head Reports:
Police Chief Vemon Sisemore stated there had been 29 new cases opened with 22 closed. Chief
Sisemore stated that year to date there have been 109 responses to false alarms and 113 animal
complaints. Chief Sisemore stated the first Trunk or Treat was held at the Shops at the Mill. Chief
Sisemore stated there was good turnout and he hopes it will grow next year. Bob Fant asked that new
police officers come to council so the Aldermen would know who they were and vice versa. Chief
Sisemore stated he would make sure that happened.
Assistant Fire Chief Herb Beitel stated that calls were down from last year. Beitel stated they had been
doing continuous training and had completed the ISO hydrant testing.
Mayor Barron welcomed Street Superintendent Randy Birchfield back. Birchfield stated the department
has been clearing ice storm debris from the ditches and working on the PD parking lot wall
Building Official Paul Sullins stated he had ordered codebooks and was reviewing drainage issues with
Street Superintendent Randy Birchfield and Steve Hesse from EDA.
Recorder/Treasurer Jennifer Allen stated she had still not heard from ADEM with regard to the state's
portion of reimbursement for the ice storm expenditures totaling over $15,000.00. Allen stated health
insurance premiums would remain the same for the first half of 2010 per the Municipal Health Benefit
Fund review board.
City Attorney Danny Wright stated there would be a hearing on Friday, November 13, 2009 at 9:00 am
regarding the lawsuit by W.G. Land Company to de-annex. Wright stated there had been no response to
the settlement offer made to Powell Emergency Services. Wright stated has set the deadline of the
December meeting to accept. Wright strongly suggested that the Aldermen attend the winter Municipal
League Convention.
Mayor Barron stated we have failed to renew Danny Hale's contract with the city for grant writing. Mayor
GRANT WRITING SERVICES FOR 2009 AND 2010. City Attorney Danny Wright read the resolution and
Mayor Barron asked for a motion to approve. The motion was made by Bob Fant and seconded by
Melissia Tomlinson. All approved. Mayor Barron stated Hale has filed a $50,000.00 equipment grant for
fire department equipment and was applying for a tornado siren grant.
Mayor Barron stated the PD parking lot was complete and the wall is being worked on. Mayor Barron
thanked Chief Sisemore and Street Superintendent Birchfield and their departments for their good work.
Mayor Barron stated there had been some press about delaying the Johnson Road project to (ate 2010,
but Gerald Johnston had met with Patsy Christie and Mayor Doug Sprouse of Springdale and they
assured him the road would be let forbid in February or March of 2010.
Mayor Barron stated Thanksgiving dinner will be held November 18th at noon and invited everyone to
Mayor Barron stated census day will be April 1, 2010 and he anticipates the increase in population to
increase the city's tax receipts and turn back revenue.
Mayor Barron stated the Planning Commission has asked for new ordinances on fences and cars parked
in yards. Mayor Barron stated they were working on a Master Land Use Plan.
Mayor Barron stated the office would be closed Wednesday, November 11, 2009 in honor of Veteran's
Unfinished Business:
Mayor Barren stated the USPO has exercised their option to extend their contract with the city for an
additional 5 years. City Attorney Wright stated they are completely within their rights to do so even
though the current contract runs through 2012; this will extend their lease through 2017, a good sign they
intend to stay awhile.
Mayor Barron stated bids received for the generator project were in the packets. Discussion was had.
Buddy Curry made a motion to accept the $21,000.00 bid from Skeet's Electric and Tom Bramlett
seconded. All approved.
Bob Fant asked to have a month end balance of the city's checking accounts included in the packets.
New Business:
Recorder/Treasurer Jennifer Allen stated a $10,000.00 accidental death or dismemberment policy was
being offered by the Municipal League for elected officials. Discussion was had. Bob Fant made a motion
to approve the AD&D insurance for the Mayor and Recorder/Treasurer and Melissia Tomlinson
seconded. All approved.
City Attorney Danny Wright addressed an optional change to how the city can handle retiree insurance
coverage. Wright stated the Municipal League currently has a policy that if an employee is 55 years old
and has worked for the city for 20 years, they can retire and stay on the MHBF plan by paying the full
premium themselves. Wright stated that new legislation allows cities to change these terms (i.e. age
and/or time on the job) by passing an ordinance addressing the change, or do nothing and the terms
stand. Discussion was had. Tom Bramlett made a motion to table the topic until next month and Melissia
Tomlinson seconded. All Approved.
EQUIPMENT GRANT. City Attorney Danny Wright read the resolution. Buddy Curry made a motion to
approve and Bob Fant seconded. All approved.
Jennifer Allen stated the budget shows a $100,000.00 surplus carryover but she expects it to be closer to
$200,000.00. Mayor Barron stated the city has over $500,000.00 in CD's and noted the loan for
purchasing the land will be paid off in November of 2010. Mayor Barron discussed the positive financial
picture for the city and stated the budget reflected a 5% pay increase for employees. Discussion will
continue next month.
Mayor Barron stated Roll Off had sent the city a list of 150 people who have not paid their garbage bill
stating they wanted to stop pick from these people. Mayor Barton stated they had to pick up the trash by
contract and the bill collection issue is Roll Offs problem.
Mayor Barren asked for a motion to pay the bills from the General Fund, Street Fund, Act 988 Fund,
Warrant Service Fund and Court Automation Fund that the council had reviewed. Bob Fant made a
motion to pay the bills and Buddy Curry seconded. Alt approved.
Mayor Barron asked for a motion to adjourn which was made by Buddy Curry and seconded by Clay
Dodson. All approved and the meeting was adjourned at 7:20 PM.