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City Council Minutes

December 8, 2015

JOHNSON CITY COUNCIL

MEETING MINUTES

CITY HALL

DECEMBER 8, 2015

Mayor Chris Keeney called the meeting to order at 6:00 pm.

Present were Aldermen Bill Burnett, Dan Cross, Hunter Haynes, Bob Fant and Melissa Posinski. Also present were Recorder/Treasurer Jennifer Allen, City Attorney Danny Wright, Police Chief Vernon Sisemore, Fire Chief Matt Mills, Public Works Director Gerry Russell and Building Official/Maintenance Specialist Clay Wilson. Alderman Richard McMullen was absent.

Mayor Keeney asked for a motion to approve the minutes of the November 10, 2015 council meeting. Melissa Posinski asked that on the first page where she asked Chief Sisemore about timeframe to earn accreditation the answer 2 years needed to be added. Dan Cross made a motion to approve the minutes as amended and was seconded by Bob Fant. All approved.

 

 

Department Head Reports:

Police Chief Vernon Sisemore stated that 42 new cases were opened and 34 closed but 5 more have been closed since the report was written. Chief Sisemore stated he was reviewing applications received for the vacant position.

Fire Chief Matt Mills stated there have been 34 calls for service. Chief Mills stated that having Central EMS in the station has really been an asset. They are taking advantage of the opportunity to receive training and have purchased a refurbished life pack 12 with a 5 year warranty to aid their ability to provide initial medical assessment more quickly on EMS calls. Mills stated he has heard nothing about the ambulance crew being moved to another station and it is going well.

Public Works Director Gerry Russell stated they have hauled red dirt to the access area of the trailhead site, painted the lobby of the police station and put up the Christmas lights. Russell stated maintenance has begun on Cris Hollow Road.

Building Official/Maintenance Specialist Clay Wilson stated he had done 29 inspections. Wilson stated he attend the Planning Commission meeting. Wilson stated he has been working on code enforcement and a lot of vehicle maintenance.

Personnel Committee: Recorder/Treasurer Jennifer Allen stated the committee met November 30 and discussed the changes being made to the Personnel Handbook, specifically adding a section on grievance procedures and further refining what we already have. The committee hopes to have the new handbook ready for council approval at the January 2016 meeting. The committee discussed and approved Ordinance 2015-11 regarding compensation and education for Planning Commissioners and Resolution 2015-19 providing that compensation leaving the pay at $25 per meeting up to 15 meetings per year.

 

Budget and Finance Committee: Recorder/Treasurer Jennifer Allen stated the committee met November 30 and approved the budgets before the Council tonight in Resolution 2015-20. The 3 significant changes to the General Fund Budget from what the Council saw last month are:

            1.) An increase of $35,000 for the engineering of 56th Street approved by the council in August with Resolution 2015-13

            2.) An increase of $10,000 for LOPFI funding as we learned our contribution percentage is increasing from 20.53% to 22% which is the maximum at this time.

            3.) An increase of $15,350 to budget for insurance for the fire truck and the increase in personnel requested and approved at last months Council meeting.

Allen stated the Committee approved the purchase of $300,000 in CD’s bring the City’s savings over $800,000. Allen stated the Committee approved a one time pay increase to net $200 for all full time employees. Allen stated the Committee also discussed and approved Ordinance 2015-11 regarding compensation and education for Planning Commissioners and Resolution 2015-19 proving that compensation leaving the pay at $25 per meeting up to 15 meetings per year.

Allen stated the Planning Commission also Discussed and approved Ordinance 2015-11 regarding compensation and education for Planning Commissioners and Resolution 2015-19 proving that compensation leaving the pay at $25 per meeting up to 15 meetings per year.

Recorder/Treasurer Jennifer Allen stated that due to the early date of this months meeting, no Turnback funds, property taxes or sales taxes have been received. Allen stated the $21,000 chipper grant from Boston Mountain has been received as has $5,345.98 in reimbursement from the Illinois River Watershed for the rain garden and rest area. Allen stated $200,000 in contingency money was taken away from the 56th Street engineering because of the $300,000 investment in CD’s, but money will continue to be put towards this as cash flow allows. Allen stated she attended the Arkansas Municipal League Winter Conference in Springdale last week.

City Attorney Danny Wright stated he has been working with Clay Wilson and James Geurtz on a map and ordinance to create a hill top/hill side overlay district; the current ordinance exempts residential building from engineering water run off, but this would address that issue as some residential building causes water problems down hill. Discussion was had about degree of slope, pre construction or slope created by construction and proper procedures to bring this before Planning Commission including a Public Hearing. Wright stated he had attended a meeting regarding the park property. Wright stated with regard to Ordinance 2015-11 and Resolution 2015-19, the ordinance requires the education and the resolution sets the fee; it is more complicated to be a Planning Commissioner now.

Mayor Keeney stated there will be a flag raising ceremony on Saturday morning at 9:00 am and invited everyone to attend. Mayor Keeney also invited everyone to a Christmas potluck lunch on December 18 at noon and asked everyone to bring a dish to share and join us.

Mayor Keeney stated he is working with EDA to get a feasibility study done for Main Drive and Wilkerson and will apply for State Aid for Streets money after the first of the year as they now allow requests for design and engineering up to $400,000.

Mayor Keeney stated there should be equipment on the ground this week at the Johnson Square project to begin the grading work.

Mayor Keeney stated he is working with the Fire Department and Public Works to GPS all the fire hydrants in town and get them painted a uniform color and have the caps painted according to the flow of that hydrant.

Unfinished Business: 

 

Mayor Keeney presented RESOLUTION 2015-18: A RESOLUTION AUTHORIZING CERTAIN CITY OFFICIALS TO EXECUTE A CONTRACT FOR FIRE PROTECTION SERVICES BETWEEN THE CITY OF JOHNSON, ARKANSAS AND THE JOHNSON AREA VOLUNTEER FIRE DEPARTMENT. Resolution was read by City Attorney Danny Wright. Motion to approve was made by Dan Cross and seconded by Hunter Haynes. All approved.

 

 

New Business:

Mayor Keeney presented ORDINANCE NO. 2015-11: AN ORDINANCE PROVIDING FOR ENHANCED COMPENSATION FOR MEMBERS OF THE JOHNSON PLANNING COMMISSION, AMENDING ORDINANCE NO. 2012-12 AND OTHER MATTERS THERETO. Mayor Keeney asked for a motion to read ORDINANCE 2015-11 by title only waiving the 2nd and 3rd readings. Motion was made by Bob Fant and seconded by Melissa Posinski. Roll call: Bill Burnett, yes; Dan Cross, yes; Hunter Haynes, yes; Bob Fant, yes; Melissa Posinski, yes. City Attorney Danny Wright read the ordinance by title only. Mayor Keeney asked for a motion to approve the reading of ORDINANCE 2015-11 by title only. Motion was made by Melissa Posinski and seconded by Hunter Haynes. Roll call: Bill Burnett, yes; Dan Cross, yes; Hunter Haynes, yes; Bob Fant, yes; Melissa Posinski, yes. ORDINANCE NO. 2015-11 was approved.

Mayor Keeney presented RESOLUTION 2015-19: A RESOLUTION TO SET THE PER MEETING COMPENSATION FOR PLANNING COMMISSION MEMBERS PURSUANT TO ORDINANCE 2015-11. Resolution was read by Mayor Keeney. Motion to approve was made by Bob Fant and seconded by Hunter Haynes. All approved.

Mayor Keeney presented ORDINANCE NO. 2015-12: AN ORDINANCE REPEALING ORDINANCE NO. 2013-10, AMENDING THE ZONING CLASSIFICATION AND BOUNDARIES REGARDING THE REAL PROPERTY IDENTIFIED IN REZONING PETITION NO. 2013-05 OF WALTER ROBINSON APPROVED AUGUST 26, 2013 B THE JOHNSON PLANNING COMMISSION AND DECLARING AN EMERGENCY TO EXIST. Mayor Keeney asked for a motion to read ORDINANCE 2015-12 by title only waiving the 2nd and 3rd readings. Motion was made by Hunter Haynes and seconded by Melissa Posinski. Roll call: Bill Burnett, yes; Dan Cross, yes; Hunter Haynes, yes; Bob Fant, yes; Melissa Posinski, yes. City Attorney Danny Wright read the ordinance by title only. Mayor Keeney asked for a motion to approve the reading of ORDINANCE 2015-12 by title only. Motion was made by Bob Fant and seconded by Melissa Posinski. Roll call: Bill Burnett, yes; Dan Cross, yes; Hunter Haynes, yes; Bob Fant, yes; Melissa Posinski, yes. Mayor Keeney asked for a motion to read the emergency clause. Motion was made by Bob Fant and seconded by Melissa Posinski. Roll call: Bill Burnett, yes; Dan Cross, yes; Hunter Haynes, yes; Bob Fant, yes; Melissa Posinski, yes. City Attorney Danny Wright read the emergency clause and Mayor Keeney asked for a motion to approve. Motion was made by Bob Fant and seconded by Melissa Posinski. Roll call: Bill Burnett, yes; Dan Cross, yes; Hunter Haynes, yes; Bob Fant, yes; Melissa Posinski, yes. ORDINANCE NO. 2015-12 and takes effect immediately.

Mayor Keeney presented RESOLUTION 2015-20: A RESOLUTION PROVIDING FOR AND ADOPTING A BUDGET FOR THE CITY OF JOHNSON, ARKANSAS FOR THE TWELVE (12) MONTHS BEGINNING JANUARY 1, 2016 AND ENDING DECEMBER 31, 2016; APPROPRIATING MONEY FOR EACH AND EVERY ITEM OF EXPENDITURE THEREIN PROVIDED FOR AND FOR OTHER PURPOSES. Resolution was read by City Attorney Danny Wright. Motion to approve was made by Bob Fant and seconded by Hunter Haynes. All approved.

Mayor Keeney asked for permission to give a one time pay increase to all full time employees to net $200. Motion to approve was made by Bob Fant. Dan Cross asked for clarification as to whether Planning Commissioners and Council members and other elected official were included. Recorder/Treasurer stated historically all full time employees and the Mayor and Recorder/Treasurer had been included, no PC or Council members as they don‘t work full time. Motion was seconded by Hunter Haynes. All approved.

Mayor Keeney asked for a motion to pay the bills from the General Fund, Street Fund, Act 988 Fund and Court Automation Fund that the council had reviewed. Melissa Posinski made a motion to pay the bills and Bob Fant seconded. All approved.

Mayor Keeney asked for a motion to adjourn which was made by Bob Fant and seconded by Dan Cross. All approved. The meeting was adjourned at 6:28 pm.

Respectfully Submitted,

_________________________________   ___________________________________

Jennifer Allen CMC, CAMC                            Chris Keeney, Mayor

Recorder/Treasurer