City Council Minutes
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City Council Minutes

APRIL 10, 2018

JOHNSON CITY COUNCIL
MEETING MINUTES
CITY HALL
APRIL 10, 2018

Mayor Chris Keeney called the meeting to order at 6:00 pm.

Present were Council Members Katherine Hudson, Bill Burnett, John Wright, and Dan Cross. Also present were Recorder/Treasurer Jennifer Allen, City Attorney Danny Wright, Police Chief Vernon Sisemore, Fire Chief Matt Mills, and Building Official Clay Wilson. Council Members Richard McMullen and Bob Fant were absent.

Mayor Keeney asked for a motion to approve the minutes of the March 13, 2018 council meeting. John Wright made a motion to approve the minutes as written and was seconded by Katherine Hudson. All approved.

Department Head Reports:

Police Chief Vernon Sisemore stated that 38 new cases were opened and 33 were closed. Chief Sisemore stated there was no overtime used since the addition of the new officer. He said the department has seen a decrease in property crimes and crimes against persons since last year.

Fire Chief Matt Mills stated there were 36 calls for service. Chief Mills stated a trailer has been purchased for the rescue boat and that Roy Edwards is now the Fire Marshall.

Mayor Keeney stated Public Works Director Jerry Morrow is no longer with the City, but the guys have been busy with mowing and maintenance of right of ways, parks and City areas and the repair of the sidewalk on Carley.

Mayor Keeney has been continuing working through the process with FEMA; the City has been awarded two of the three FEMA projects: Award 1 $4,964.12 (75% of $6618.83); Award 2 $26,430.48 (75% of $35,240.65); the City has received notification of approval but has not received any money yet. Mayor Keeney said he has been told that the 3rd project has made it through the process but has not been formally awarded, approximately $99,000 (75% of $132,000) to clear debris from the creeks and tributaries.

Mayor Keeney said the water fountain at the park needs to be replaced as it is broken beyond repair. It has been fixed numerous times over the years, but now there are no replacement parts available and the structure is cracking. The replacement will also give us a chance to update the plumbing. Costs vary on a fountain from $2,400 to $5,000 and plumbing cost is determined by which fountain is purchased. Dan Cross made a motion to approve expenditure of up to $4,500 for a new ADA compliant fountain and was seconded by John Wright. All approved.

Mayor Keeney stated new street signs and posts for the area south of Main Drive have shipped and are expected to be delivered by the end of the week.

Building Official/Maintenance Specialist Clay Wilson stated there were 4 building permits and 11 inspections. Wilson stated he did MS4 inspections after the rain event and attended the TPR meeting along with numerous other meetings with the City Engineer.

Recorder/Treasurer Jennifer Allen stated State Turnback has been received; Property Taxes and Sales taxes have not. Allen stated she is looking forward to the large property tax bump to be received by the City in May.

City Attorney Danny Wright stated he has been working on the post office lease and the code enforcement policy and spent a lot of time on court related issues. He is still waiting to hear back from Jeff Watson regarding the fire department transfer.

Mayor Keeney amended the agenda to move Ordinance 2018-06 to the top in new business.

Mayor Keeney stated that at this time he did not see a need to replace the public works director, saying he felt the city would benefit more with a planner, or staff engineer. After discussion, Mayor Keeney said he would bring information back to the Council regarding pay for those positions in the area.

Mayor Keeney stated that currently all franchise fees collected by the City are at 2% with the exception of trash which is at 4%. The maximum for franchise fees set by the State is 4.25%. The City currently collects $122,000 annually from franchise fees. Mayor Keeney said he would like to work towards making the increase to 4% overall by the end of the year which would almost double this collection for next year.

Mayor Keeney said at the last council meeting he was asked to provide possible funding options other than a lease through a vendor for a new fire truck and presented the following options:
1) Traditional Act 978 loan through First Security @ 3.981% for 60 months on $1,000,000 is $18,434.61 per month ($221,215.32 annually) Total if not repaid early $1,106,076.51.
2) Revenue Bonds with pledged franchise fees:
25 years @ an average of $69,000.00/ year. Total if not repaid early $1,730,743.88.
15 years @ an average of $96,000/ year. Total if not repaid early $1,383,243.77
3) Traditional Bond at $.01 with current sales tax revenues; 25 years $7.8 to 8 million
With the last option, the City can look at increasing sales tax by $.01 expressly for the purpose of improving infrastructure. That process would require passing an ordinance stating the City’s intentions, and holding a special election on the initiative within 60 days. These are future options for the Council to consider.

Mayor Keeney stated the lawyers have filed a replevin action to get the fire truck back. Once we have the truck back, Conway can send someone to evaluate the status of the truck.

Mayor Keeney stated he has received a $50,000 preliminary estimated cost from the electrical engineer for running conduit, wire and pedestals to light the trail head; this amount includes electrical connections for the pedestrian crossing at Main and Joyce.

Mayor Keeney stated this week the committee is interviewing the Engineering Firms that made the short list (USI, McClelland and Hawkins-Weir). All firms on the short list have experience in design, project funding, regulatory assistance, surveying.

Unfinished Business: none

New Business:

Mayor Keeney presented ORDINANCE 2018-06: AN ORDINANCE AMENDING TITLE 6, ANIMALS AND FOWL, CHAPTER 6.02, ANIMAL CONTROL OFFICER AND GENERAL POLICIES, SECTION 6.02.02 OF THE JOHNSON MUNICIPAL CODE, DECLARING AN EMERGENCY TO EXIST AND FOR OTHER PURPOSES. Mayor Keeney asked for a motion to read Ordinance 2018-06 by title only, waiving the second and third readings. Motion was made by Dan Cross and seconded by John Wright. Roll call: Katherine Hudson, yes; Bill Burnett, yes; John Wright, yes; Dan Cross, yes. City Attorney Danny Wright read the ordinance by title only. Mayor Keeney asked for a motion to approve this reading of ORDINANCE 2018-06 by title only. Motion was made by John Wright and seconded by Dan Cross. Roll call: Katherine Hudson, yes; Bill Burnett, yes; John Wright, yes; Dan Cross, yes. Mayor Keeney asked for a motion to read the emergency clause. Motion was made by Dan Cross and seconded by John Wright. Roll call: Katherine Hudson, yes; Bill Burnett, yes; John Wright, yes; Dan Cross, yes. City Attorney Danny Wright read the emergency clause. Mayor Keeney asked for a motion to approve the emergency clause. Motion was made by Dan Cross and seconded by Katherine Hudson. Roll call: Katherine Hudson, yes; Bill Burnett, yes; John Wright, yes; Dan Cross, yes. City Attorney Danny Wright read the ORDINANCE 2018-06 was approved.

Mayor Keeney presented RESOLUTION 2018- 6: A RESOLUTION AUTHORIZING EXECUTION OF A LEASE EXTENSION OF CITY PROPERTY AND BUILDING AT THE SW CORNER OF WILKERSON AND MAIN DRIVE. Dan Cross made a motion to approve the resolution and was seconded by John Wright. All approved. RESOLUTION 2018-06 was approved.

Mayor Keeney presented RESOLUTION 2018- 7: A RESOLUTION AMENDING THE JOHNSON POLICE DEPARTMENT POLICY AND STANDARD OPERATING PROCEDURE MANUAL BY ADDING POLICY 19 ANIMAL CONTROL OPERATIONS TO CHAPTER 7. John Wright made a motion to approve the resolution and was seconded by Dan Cross. All approved. RESOLUTION 2018-07 was approved.

Mayor Keeney asked for a motion to pay the bills from the General Fund, Street Fund, Act 988 Fund and Court Automation Fund that the council had reviewed. Dan Cross made a motion to pay the bills and Katherine Hudson seconded. All approved.

Mayor Keeney asked for a motion to adjourn which was made by Bill Burnett and seconded by John Wright. All approved. The meeting was adjourned at 7:50 pm.

Respectfully Submitted,