City Council Minutes
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City Council Minutes

May 8, 2018

JOHNSON CITY COUNCIL

 MEETING MINUTES

CITY HALL

MAY 8, 2018

 

Mayor Chris Keeney called the meeting to order at 6:00 pin.

Present were Council Members Katherine Hudson, Bill Burnett, John Wright, and Dan Cross. Also present were Recorder/Treasurer Jennifer Allen, City Attorney Danny Wright, Police Chief Vernon Sisemore, Fire Chief Matt Mills, and Building Official Clay Wilson. Council Members Richard MCMullen and Bob Fant were absent.

Mayor Keeney asked for a motion to approve the minutes of the April 10, 2018 council meeting. Dan Cross made a motion to approve the minutes as written and was seconded by Katherine Hudson. All approved.

Department Head Reports:

Police Chief Vernon Sisemore stated that 21 new cases were opened and 20 were closed. Chief Sisemore stated the department is looking for an animal control/coded enforcement officer as the last one resigned.

Fire Chief Matt Mills stated there were 30 calls for service. Chief Mills said he has been working with Fayetteville to extend service on I-49; with the addition of the cement wall, there is no place for emergency vehicles to turn around so northbound accidents will be responded to by Fayetteville and southbound will be responded to by Johnson between exits 67 and 69. Asst. Chief Todd Andrews taught a hazmat training class.

Mayor Keeney said the Public Works Department conducted Spring Clean-Up with Inland Waste -including E-waste, metal and tire pickups. They also mowed and maintained parks, right of way, trailhead and trail systems and installed the new fountain in the City Park. Tomlinson Asphalt patched a very poor section on Ball St. and the guys patched small potholes on Main and Wilkerson. Debris that was blocking flow in a section of creek was removed and routine maintenance was done on equipment and vehicles. The new street signs arrived for the south section of Johnson, and the department has begun preplanning deployment of signs (staging signs and posts) and should have them up in the next few weeks.

Building Official/Maintenance Specialist clay Wilson stated there were 7 building permits, 9 mechanical permits and 25 inspections. Wilson stated he did MS4 inspections after the rain event and attended the TPR meeting and Planning Commission meeting along with numerous other meetings with the City Engineer.

Recorder/Treasurer Jennifer Allen stated that due to the early date of this meeting, no State Turnback, Property Taxes or Sales Taxes have been received. May is the month the City receives a large bump in property tax. AIlen noted the following large expenditures: $6,000 was spent to repair Ball Street and $38,565.57 was sent to the Washington County Circuit Clerk to be held by the court while we have the ladder truck evaluated (more in the Mayor's report). The Election forms for the fall 2018 Election are available in the Recorder/Treasurer's office. Council Members in Position 1 of all 3 wards are up for election this year along with the Mayor. Beginning filing date is July 27, 2018 with the closing being August 17, 2018 at noon.

City Attorney Danny Wright stated he has been working on off site improvements, ADA requirements on streets without sidewalks, driveway culverts, FOIA request and franchise fees. Working on big appeal by the tagger of the trail bridge. Mayor Keeney stated that at the last meeting he would conduct a survey to identify cost of a city planner; salary range would be $45,000 -$55,000 per year. If the City is willing to look forward to add such a position, Juliet Richey is willing to assist city in developing a job description.

Mayor Keeney stated the committee met to select an engineering firm from the SOQ requests received.10 firms submitted, and after the initial scoring round, 3 firms were invited to present and have a Q & A session. The committee selected Hawkins-Weir, who will have a detailed scope of services for the feasibility study phase of the project, and cost of those services negotiated and a proposal will be ready for the next Council meeting. Mayor Keeney stated he would like to move forward in Annexation plans for a majority of the area that is in the Johnson Area Volunteer Fire Department service area, approximately 100 parcels. Mayor Keeney  aid he has met with Cassie EIIiot of Visionary Milestones, who can provide annexation assistance. For $1400.00 she will help draft a letter inviting the proposed area to a public meeting (date to be determined); compile a database of parcels with addresses and names for mail out; mail out letter and map (map will be provided by NWARPC) and attend the public hearing meeting to assist with any questions/comments by property owners. She will also provide any documentation needed for election (if needed). Mayor Keeney asked for a motion to move forward with this process which was made by Dan Cross and seconded by John Wright. All approved.

Mayor Keeney stated there was a hearing for fire truck today; the City put up $38,565.57 to be held by the court and the truck should be back in the City's possession tomorrow morning. It will be towed to Rogersville, MO to Jon's Mid America, the KME place the truck was purchased from for a complete evaluation. Mayor Keeney stated that funding opportunities for Main /Wilkerson project are very limited: Our primary revenue source will have to be bonding; State and Federal street grants at this time are spoken for until 2024. There are still some local and state grants for bridges and bike paths available, but the Main-Wilkerson project will need to be designed with phases.

Mayor Keeney said he is still waiting on a FEMA response to the last work orders; so far there have been no additional comments to be addressed.

Mayor Keeney stated we need to start advertising for a new City Attorney and Chief of Police as both men are retiring at the end of the year.

Unfinished Business:                                                                                                                                                                             

Mayor Keeney presented ORDINANCE 2018-04: AN ORDINANCE TO AMEND TITLE 9 STREETS AND SIDEWALKS, CHAPTER 9.04, DESIGN AND CONSTRUCTION, SECTION 9.04.02 DESIGN OFTHE JOHNSON MUNICIPAL CODE TO ADD A PAY-lN-LIEU OF OPTION TO IMPROVEMENTS OF SUBSTANDARD ROADS; DECLARING AN EMERGENCY TO EXIST AND FOR OTHER PURPOSES. Mayor Keeney asked for a motion to read Ordinance 2018-04 for the second time by title only, waiving the third reading. Motion was made by Dan Cross and seconded by John Wright. Roll call: Katherine Hudson, yes; Bill Burnett, yes; John Wright,yes; Dan Cross, yes. City Attorney Danny Wright read the ordinance by title only. Mayor Keeney asked for a motion to approve this reading of ORDINANCE 2018-04 by title only. Motion was made by John Wright and seconded by Katherine Hudson. Roll call: Katherine Hudson, yes; Bill Burnett, yes; John Wright, yes; Dan Cross, yes. Mayor Keeney asked for a motion to read the emergency clause. Motion was made by John Wright and seconded by Hudson. Roll call: Katherine Hudson, yes; Bill Burnett,yes; John Wright,yes; Dan Cross, yes; City Attorney Danny Wright read the emergency clause. Mayor Keeney asked for a motion to approve the emergency clause. Motion was made by John Wright and seconded by Katherine Hudson. Roll call: Katherine Hudson,yes; Bill Burnett, yes; John Wright,yes; Dan Cross, yes. ORDINANCE 2018-04 was approved.

New Business:

Mayor Keeney presented ORDINANCE 2018-07: AN ORDINANCE ACCEPTING A NEW ADDITION TO THE CITY OF JOHNSON, ARKANSAS TO BE KNOWN AS JOHNSON SQUARE, PHASE IA, AN ADDITlON TO THE CITY 0F JOHNSON. Mayor Keeney asked for a motion to read Ordinance 2018-07 by title only, waiving the second and third readings. Motion was made by Dan Cross and seconded by John Wright. Roll call: Katherine Hudson,yes; Bill Burnett, yes; John Wright, yes; Dan Cross, yes. City Attorney Danny Wright read the ordinance by title only. Mayor Keeney asked for a motion to approve this reading of ORDINANCE 2018-07 by title only. Motion was made by Dan Cross and seconded by John Wright. Roll call: Katherine Hudson,yesBill Burnett, yes; John Wright, yes; Dan Cross, yes. ORDINANCE 2018-07 was approved.

Mayor Keeney presented ORDINANCE 2018-08: AN ORDINANCE VACATING A UTILITY EASEMENT OVERLAYING THE BOUNDARIES OF LOT 97 (PARCEL NO. 785-19026-000) AND LOT 98 (PARCEL NO. 785-19027-000) CLEAR CREEK SUBDIVISION, PHASE 3, AND FOR OTHER PURPOSES. Mayor Keeney asked for a motion to read Ordinance 2018-08 by title only, waiving the second and third readings. Motion was made by Dan Cross and seconded by Katherine Hudson. Roll call: Katherine Hudson, yes; Bill Burnett, yes; John Wright, yes; Dan Cross, yes. City Attorney Danny Wright read the ordinance by title only. Mayor Keeney asked for a motion to approve this reading of ORDINANCE 2018-08 by title only. Motion was made by Dan Cross and seconded by Katherine Hudson. Roll call: Katherine Hudson, yes; Bill Burnett, yes; John Wright, yes; Dan Cross, yes. ORDINANCE 2018-08 was approved.

Mayor Keeney asked for a motion to pay the bills from the General Fund, Street Fund, Act 988 Fund and Court Automation Fund that the council had reviewed. Katherine Hudson made a motion to pay the bills and John Hudson seconded. All approved.

Mayor Keeney asked for a motion to adjourn which was made by John Wright and seconded by Katherine Hudson. All approved. The meeting was adjourned at 6:30 pin.

Respectfully Submitted,