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City Council Minutes

November 7, 2016

JOHNSON CITY COUNCIL
MEETING MINUTES
CITY HALL
NOVEMBER 7, 2016

 

Mayor Chris Keeney called the meeting to order at 6:00 pm.

Present were Aldermen Richard McMullen, Bill Burnett, Dan Cross, Hunter Haynes and Bob Fant. Also present were Recorder/Treasurer Jennifer Allen, City Attorney Danny Wright, Police Chief Vernon Sisemore, Fire Marshal Todd Witzigman, Public Works Director Jerry Morrow and Building Official/Maintenance Specialist Clay Wilson. Alderman Melissa Posinski was absent.

Mayor Keeney amended the agenda to add Resolution 2016-09 to New Business. Motion to approve was made by Bob Fant and seconded by Hunter Haynes. All approved.

Mayor Keeney also amended the agenda to make appointments to the Personnel Committee. Motion to approve was made by Bob Fant and seconded by Richard McMullen. All approved. Motion to approve Jennifer Allen's term until 7/15/19 was made by Hunter Haynes and seconded by Bob Fant. All approved. Motion to approve Hunter Haynes' term until 7/15/2019 was made by Bob Fant and seconded by  Richard McMullen. All approved. Motion to approve Jamie Holland's term to 7/15/2017 was made by Hunter Haynes and seconded by Bob Fant. All approved.

Mayor Keeney asked for a motion to approve the minutes of the October 13, 2016 council meeting. Bob Fant made a motion to approve the minutes as written and was seconded by Richard McMullen. All approved.

Department Head Reports:

Police Chief Vernon Sisemore stated that 30 new cases were opened, 27 of which were closed. Chief Sisemore stated that with a full staff there is less overtime and the department is going through racial pro filing and domestic violence training.

Fire Marshal Todd Witzigman stated there were 42 calls for service; 26 EMS, 8 wrecks and 5 fires and the department issued 5 burn permits,

Public Works Director Jerry Morrow stated the department has cleared the creeks and the tree removal along Johnson Road is complete. Morrow stated street sweeping on the main collectors and arterials is complete and the process will be done again in the spring to all the City streets.

Building Official/Maintenance Specialist Clay Wilson stated there were 3 new building permits issued and 28 inspections completed. Wilson stated he had worked on plan reviews, vehicle maintenance and attended a number of meetings.

Planning Commission Chairman Dan Cross stated the Planning Commission is going to consolidate Public Hearings into the Planning Commission meetings to reduce unproductive time.

Recorder/Treasurer Jennifer Allen stated the Personnel Committee met and discussed wages for 2017 budget

The Personnel Committee would like to put forth ORDINANCE 2016-29 to make changes to how the Sick Leave Bank operates; changing how contributions are handled to make and keep the bank solvent and allowing employees in crisis situations to be able to draw from the bank more than one time in a year. Mayor Keeney asked for a motion to put ORDINANCE 2016-29 on the agenda under new business. Motion was made by Dan Cross and seconded by Hunter Haynes. All approved.

Recorder/Treasurer Jennifer Allen stated that due to the early date of this month's meeting, no State Turnback, Property Taxes or Sales Taxes have been received; the expected November Property Tax bump of $140,000+ is due any day now. Allen stated the loan to purchase the triangle land was paid off on October 12, 2016. The City of Johnson is once again debt free! Allen stated the PD Tahoe came in on November 1, 2016 and cost $27,000.00 ($22,118.75 was paid out of the Act 988 Fund leaving a $5,000.00 balance, and $4,881,25 was paid out of the General Fund). GTS, Inc. was paid $34,650 on October 13, 2016 for the geotechnic study of the cave.

City Attorney Danny Wright stated our court will have the same judge we have currently for trials at the first of the year and will be called the Johnson Division of the Washington County District Court. Wright stated it has been determined that there need to be rules for the SOP to control the use of digiTICKET; he said he had been working on SOP changes for body cameras also. Wright stated he has completed the only outstanding appeal and been working on the solid waste contract.

Mayor Keeney stated the 2017 budget is coming together and will be ready for council in December.

Mayor Keeney stated the City has been included with the big 4 cities and Lowell to apply for the Big Jump Bike Program, which looks at bike trails not as recreation but as a mode of transportation.

Unfinished Business:

Mayor Keeney stated that there has been no change and ORDINANCE 2016-20 and ORDINANCE 2016-21 will remain tabled.

New Business:

Jeff Hatley of ORT gave an update on service provided in the area.

Mayor Keeney stated Judge Jeff Harper has approved the expenditure of $3,900 for a metal detector for the court room, but since the funds belong to the city and this item was not budgeted for, it requires the Council's approval. Dan Cross made a motion to approve the expenditure and Richard McMullen seconded. All approved.

Mayor Keeney stated 3 bids were received for the construction of the trailhead; the companies bidding were Fotchman, ARCO and Tomlinson. The Tomlinson bid came in the lowest at $97,387.02 and Dan Cross made a motion to accept their bid and was seconded by Bill Burnett citing the fact that they are a local company. All approved. R/T Allen requested clarification for where the payment should be taken from. After discussion about bikes being alternative transportation, it was  decided to move the trail expenses from the General Fund the Street Fund to more accurately reflect that usage. Dan Cross made a motion to approve the moving of an expense from General Fund to Street Fund and was seconded by Hunter Haynes. All approved.

Hunter Haynes excused himself.

Mayor Keeney stated that there were a couple of significant changes to the solid waste collection contract; it Is for 6 years, 3 years plus a 3 year extension; clean-up will be 2 days rather than 10 with 2 dumpsters and a
compaction truck with personnel to man it.

Mayor Keeney presented ORDINANCE 2016-28: AN ORDINANCE APPROVING A CONTRACT WITH INLAND WASTE SOLUTIONS, LLC TO PROVIDE RESIDENTIAL COLLECTION AND DISPOSAL OF SOLID WASTE AND
RECYCLABLES TO CUSTOMERS WITHIN JOHNSON, ARKANSAS, AND GRANTING A FRANCHISE TO INLAND WASTE SOLUTIONS, LLC TO PROVIDE RESIDENTIAL COLLECTION AND DISPOSAL OF SOLID WASTE AND
RECYCLABLES WITHIN THE CITY OF JOHNSON, ARKANSAS AND OTHER MATTERS PERTAINING THERETO AND DECLARING AN EMERGENCY TO EXIST. Mayor Keeney asked for a motion to read ORDINANCE 2016-28 by title
only, waiving the second and third readings. Motion was made by Bob Fant and seconded by Dan Cross. Roll call: Richard McMullen,yes., Bill Burnett,yes., Dan Cross, yes; Bob Fant, yes. City Attorney Danny Wright read the ordinance by title only. Mayor Keeney asked for a motion to approve this reading of ORDINANCE 2016-28 by title only, waiving the second and third readings. Motion was made by Dan Cross and seconded by Bob Fant. Roll call: Richard McMullen, yes; Bill Burnett,yes., Dan Cross, yes; Bob Fant, yes. Mayor Keeney asked for a motion to read the emergency clause. Bob Fant made a motion to read the emergency clause and was seconded by Dan Cross. Roll call: Richard McMullen, yes; Bill Burnett, yes; Dan Cross, yes; Bob Fant, yes. City Attorney Wright read the emergency clause. Mayor Keeney asked for a motion to approve the emergency clause. Motion to approve was made by Bob Fant and seconded by Dan Cross. Roll call: Richard McMullen, yes., Bill Burnett, yes; Dan Cross,yes., Bob Fant, yes. ORDINANCE 2016-28 was approved and takes effect immediately.

Mayor Keeney presented RESOLUTION 2016-09: A RESOLUTION APPROVING A CONTRACT BETWEEN WASHINGTON COUNTY, ARKANSAS AND THE CITY OF JOHNSON, ARKANSAS, TO PROVIDE ANIMAL SHELTERING SERVICES TO HE CITY OF JOHNSON. Motion to approve was made by Dan Cross and seconded by Bob Fant. All approved.

Mayor Keeney presented ORDINANCE 2016-29: AN ORDINANCE AMENDING THE PERSONNEL POLICY OF THE CITY OF JOHNSON, ARKANSAS, APPLICABLE TO ALL EMPLOYEES INCLUDING THE JOHNSON POLICE DEPARTMENT BY AMENDING THE RULES OF THE SICK LEAVE BANK; AND DECLARING AN EMERGENCY TO EXIST. Mayor Keeney asked for a motion to read ORDINANCE 2016-29 by title only, waiving the second and third readings. Motion was made by Bob Fant and seconded by Dan Cross. Roll call: Richard McMullen,yes., Bill Burnett, yes; Dan Cross,yes., Bob Fant, yes. City Attorney Danny Wright read the ordinance by title only. Mayor Keeney asked for a motion to approve this reading of ORDINANCE 2016-29 by title only, waiving the second and third readings. Motion was made by Bob Fant and seconded by Dan Cross. Roll call: Richard McMullen,yes., Bill Burnett, yes; Dan Cross,yes., Bob Fant, yes. Mayor Keeney asked for a motion to read the emergency clause. Dan Cross made a motion to read the emergency clause and was seconded by Richard McMullen. Roll call: Richard McMullen, yes; Bill Burnett, yes; Dan Cross, yes; Bob Fant, yes. City Attorney Wright read the emergency clause. Mayor Keeney asked for a motion to approve the emergency clause. Motion to approve was made by Dan Cross and seconded by Richard McMullen. Roll call: Richard McMullen, yes; Bill Burnett, yes; Dan Cross,yes., Bob Fant, yes. ORDINANCE 2016-23 was approved and takes effect immediately.

Mayor Keeney asked for a motion to pay the bills from the General Fund, Street Fund, Act 988 Fund and Court Automation Fund that the council had reviewed. Dan Cross made a motion to pay the bills and Bill Burnett seconded. All approved.

Mayor Keeney asked for a motion to adjourn which was made by Bill Burnett and seconded by Dan Cross. All approved. The meeting was adjourned at 7:07 pm.

Respectfully Submitted,

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