city of johnson arkansas logo
Michelle Horne

Michelle Horne

Monday, 02 March 2020 21:30

February 6, 2020

 PLANNING COMMISSION MEETING

CITY OF JOHNSON, AR

February 06, 2020

 

PLANNING COMMISSION MEETING

Present: Todd Wood, Katherine Hudson, Dan Cross, Richard Cromwell, Henry Layes, and Gregg Gainer. Also, Clay Wilson – City of Johnson Building Official, James Geurtz – City of Johnson Engineer, and two guests were in attendance.


Planning Commission Meeting was called to order at 6:00 P.M. by Chairman Dan Cross.

A motion to approve the February 06, 2020 Planning Commission Minutes was made by Greg Gainer and seconded by Katherine Hudson. All approved.

 

Old Business:

Chairman Dan Cross opened a discussion of the Phase 2 of the City Zoning Update. A motion was made by Todd Wood to appoint Clay Wilson, City of Johnson Building Official, to oversee Phase 2 and that Mr. Wilson would notify all Planning Commission Officials of proposed meeting times. Henry Layes seconded the motion and all approved.

New Business:

Petition 2020-01: Request for PROPERTY LINE ADJUSTMENT for property located at 5218/5226 St. Andrews Drive in Clear Creek Subdivision. Requested by Jorgensen & Associates for Two Dogs Investment Holdings, LLC, owner. Dave Jorgensen spoke with appreciation for all in attendance and stated that it would be a nice piece of property once the two lots are combined. A motion was made by Henry Layes to accept Petition 2020-01 and seconded by Richard Cromwell. All approved.

Chairman Dan Cross opened discussion of review of the Earthplan Design Alternatives, PA, scope of work letter detailing rewriting the City’s development applications and some of the City’s code. A Motion to propose the rewrite estimate provided by Earthplan Design Alternatives, PA, to the City Council to be added to the City’s 2020 Budget, was made by Katherine Hudson and seconded by Richard Cromwell. All approved.

The City of Johnson Building Official brought forth an issue presented to him by Teresa Fedosky for an informal requests to move medical clinic to her current property without adding the additional parking required by Large Scale Development codes. The planning commission unanimously agreed that all residents must follow the current codes of the City of Johnson without exception to include all aspects of Large Scale Developments.

MOTION TO ADJOURN PLANNING COMMISSION MEETING:

Motion to Adjourn Planning Commission meeting was made by Richard Cromwell and seconded by Gregg Gainer. All approved. Meeting adjourned at 6:09 P.M.

Monday, 02 March 2020 21:27

March 5, 2020

No Planning Commission meeting for the Month of March

Friday, 14 February 2020 17:27

RESOLUTION 2020-04

RESOLUTION 2020-04 

A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES

BY AND BETWEEN EARTHPLAN DESIGN ALTERNATIVES, PA AND THE CITY OF JOHNSON, ARKANSAS

 

            WHEREAS, the Mayor and City Council of the City of Johnson, has received an Agreement by and between Johnson, Arkansas and Earthplan Design Alternatives, PA (“EDA”) which is attached hereto as Exhibit “A” for planning services to be performed by EDA and Garver USA engineers; and

            WHEREAS, the Mayor and the City Council of Johnson have reviewed the Agreement proposed by EDA and believe the proposed Agreement should be approved.

            NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Johnson as follows:

            Section 1:   That the Mayor Johnson, Arkansas is hereby authorized to execute the Agreement with any changes he deems necessary and all further action which may be necessary in order to carry out and perform the purposes and intents of this Resolution and all actions taken by the Mayor in connection therewith are hereby approved.

            PASSED AND APPROVED this 11th day of February, 2020.

ATTEST:

*Please see attachment for complete document

Friday, 14 February 2020 17:18

ORDINANCE 2020-04

ORDINANCE 2020-04

 

AN ORDINANCE AUTHORIZING THE ISSUANCE OF A GENERAL

REVENUE PROMISSORY NOTE (FIRE TRUCK PROJECT), SERIES 2020;

PROVIDING FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST

ON THE NOTE; AUTHORIZING THE EXECUTION AND DELVERY OF A

SECURITY AGREEMENT PROVIDING SECURITY FOR THE NOTE;

DECLARING AN EMERGENCY; AND PRESCRIBING OTHER MATTERS

RELATING THERETO.

 

WHEREAS, the city council for the city of Johnson, Arkansas (the ”City") has determined that the City is in need of a fire truck for City purposes; and

WHEREAS, the City Council has entered into an Agreement with Fire Master Fire Equipment, Inc. for the purchase of a 2019 Ferrara Heavy Duty Extruded Fire Truck, Vim No.:1F9455128KH140773 (the "Property") for a total purchase price of $459,933.00; and

WHEREAS, the City can obtain a portion of the necessary funds to purchase the Property by issuing a General Revenue Promissory Note (Fire Truck Project), Series 2020, in an aggregate principal amount not to exceed $415,933.00 (the “Note") in favor of First Security Bank (“Lender") to be secured by a first priority security interest (the "Security interest") upon the Property.

NOW THEREFORE, BE IT ORDAINED by the City Council of the City of Johnson,

Arkansas:

Section 1. The City Council hereby finds that the Fire Truck Project and the Property will have a useful life of more than one (1) year and that the principal amount of the Note and all other obligations heretofore incurred by the City under Amendment No.78 to the Arkansas Constitution ("Amendment No. 78") does not exceed 5% of the assessed value of taxable property located within the City as determined by the last tax assessment.

Section 2.

     2.1. Under the authority of the constitution and laws of the state of Arkansas (the "State"), including particularly Amendment No. 78, as implemented by the Local Government Short-Term Financing Obligations Act of 2001, codified as Arkansas Code Annotated Sections 14-78-101 et seq (as from time to time amended, the "Act") the Johnson, Arkansas, General Revenue Promissory Note (Fire Truck Project), Series 2020 is hereby authorized and ordered Issued in the maximum principal amount of $415,933.00 for the purpose of financing a portion of the costs of acquiring the Property. The Note shall bear interest at an interest rate not to exceed 3.25%, and shall mature on that date which is five (5) years from the date of the Note. The Note shall be dated as of the date of its execution and shall be issuable only as a fully registered Note without coupons.

     2.2. Under the authority of the constitution and laws of the state, including particularly, Section 5 of the Act, codified as Arkansas Code Annotated Section 14-78-105, a Security Agreement granting to the Lender under the Note a first priority, security interest in and lien upon the Property is hereby authorized and ordered to be issued, executed and delivered as security for the Note.

Section 3. The Note and Security Agreement shall be executed on behalf of the City by the manual or facsimile signatures of the Mayor and Recorder/Treasurer and shall have impressed or imprinted thereon the seal of the City.

Section 4. The Note shall be in substantially the following form and the Mayor and Recorder/Treasurer are hereby expressly authorized and directed to make all recitals contained therein:

CITY OF JOHNSON, ARKANSAS

GENERAL REVENUE PROMISSORY NOTE

(FIRE TRUCK PROJECT)

SERIES 2020

REGISTERED

Principal Amount:       $415,933.00

Maturity Date:             March 3,         2025

Interest Rate:              3.25%

Dated:                         March 3,         2020

 

KNOW ALL MEN BY THESE PRESENTS:

   THAT, the City of Johnson, Arkansas (the "City"), acting by and through its Mayor and Recorder/Treasurer, duly authorized by Ordinance duly adopted by the City Council of the City, for value received, hereby promises to pay to the order of FIRST SECURITY BANK, at 2300 S. Walton Rd., Bentonville, Arkansas 72712, or unto its successors and assigns (the "Lender") the principal sum of FOUR HUNDRED FIFTEEN THOUSAND NINE HUNDRED THIRTY-THREE AND No/100ths DOLLARS ($415,933.00), or so much thereof as is advanced, with interest, per annum, at the rate stated above from date until due as herein provided, all to be paid and payable in such coin or currency of the United States of America as at the time of payment shall be legal tender for the payment of public and private debts, as follows:

In equal monthly installments of principal and interest in the amount of $ ­­7520.00­ Commencing April 13, 2020 and continuing thereafter on the same day of each successive month until March 3, 2025, when a final payment equal to the unpaid balance of principal and interest shall be due. 

This Note is issued pursuant to and in full compliance with the Constitution and the laws of the State of Arkansas, including, without limitation, the provisions of Amendment No. 78 to the Arkansas constitution, and pursuant to ordinance No. 2020- ­­_______ of the city (the "Authorizing Ordinance"). This Note shall be construed in accordance within the laws of the State of Arkansas.

The total principal and interest payments upon the Note shall be charged against and paid from the general revenues of the City for each fiscal year. Reference is hereby made to the Authorizing Ordinance for additional terms, conditions and representations upon which the Note is `issued, all of which are incorporated herein by this reference.

This Note is a fully registered note, and is transferable by the Lender which is the registered owner, only upon surrender and cancellation of this Note, at which time, a new, fully registered Note of the same maturity, at the same rate, and fol. the same aggregate principal amount, will be issued to the transferee in exchange therefor.

This Note is secured by and subject to earlier maturity upon breach of the terms of a Security Agreement executed and delivered by the City as of the date hereof reference to which is hereby made.

IN WITNESS WHEREOF, the City of Johnson, Arkansas has caused this Note to be executed by its Mayor and Recorder/Treasurer, with its seal impressed hereon, as of the date first above mentioned.

 CITY OF JOHNSON ARKANSAS

BY:______________________________

     Chris Keeney, Mayor

ATTEST:

_________________________________

Jennifer Allen, Recorder/Treasure

(SEAL)

Section 5, As provided in Amendment No. 78, the debt service payments on the Note in each fiscal year shall be charged against and paid from the general revenues of the City for such fiscal year. For the purpose of making the debt service payments, there is hereby, and shall be appropriated to pay the Note, an amount of general revenues of the City sufficient for such purposes. The City covenants that for each fiscal year in which the .Note is outstanding, the general revenues of the City shall exceed the amount of debt service payments due on the Note in that fiscal year.

Section 6. The City agrees to provide a copy of its internally prepared financial statements to Lender on an annual basis, and, as completed, the report of the Legislative Joint Auditing Committee of any audit of the City.

Section 7. The city agrees to prepare and adopt a budget for each fiscal year in accordance with Arkansas law and to furnish the Lender with a copy of the same by January 31 of each year while the Note is outstanding. Each budget shall make provision for the payment of debt service due on the Note in that fiscal year.

Section 8. The Note may be redeemed or pre-paid prior to maturity.

Section 9. If there be any default in the payment of the principal of or interest on the Note, or in the performance of any of the other covenants contained ill this Ordinance, Lender may, in addition to any other remedies available to Lender, by proper suit, compel the performance of the duties of the officials of the City under the laws of Arkansas. No remedy conferred upon or reserved to Lender is intended to be exclusive of any other remedy or remedies, and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Ordinance or by law. Lender may waive any default which shall have been remedied before the entry of final judgment or decree in any suit, action or proceeding instituted under the provisions of this ordinance, the Note or the security Agreement, or before the completion of the enforcement of any other remedy, but no such waiver shall extend to or affect any other existing or any subsequent default or defaults or impair any rights or remedies of Lender with respect thereto. No delay or omission of Lender to exercise any right or power accrued upon any default shall impair any such right of power or shall be construed to be a waiver of any such default or an acquiescence therein; and every power and remedy given by this Ordinance to Lender may be exercised from time to time and as often as may be deemed expedient. In any proceeding to enforce the provisions of this Ordinance, the Note or the Security Agreement, Lender shall be entitled to recover from the City all costs of such proceeding, including reasonable attorney's fees.

Section 10. The terms of this Ordinance shall constitute a contract between the City and the Lender and no variation or change in the understanding herein set forth shall be made while the Note is outstanding, except as may be agreed in writing as between the City and Lender.

Section 11. The City covenants that it shall not take any action or suffer or permit any action to be taken or conditions to exist which causes or may cause the interest payable on the Note to be included ill gross income for federal income tax purposes under the provisions of the Internal Revenue Code of 1986, as amended (the "Code"). The City represents that it has not used or permitted the use of, and covenants that it will not use or permit the use of the Property or the proceeds of the Note, in such manner as to cause the Note to .be "private activity bonds" within the meaning of Section 141 of the Code. The Note is hereby designated as a "qualified tax-exempt obligation" within the meaning of Section 265(b)(3)QB) of the Code. The City covenants that it will submit to the Secretary of the Treasury of{he Ullited States, not later than the 15th day of the second calendar month after the close of the calendar quarter in which the Note is issued, a statement as required by Section 149(e) of the Code.

Section 12. The Mayor and Recorder/Treasurer are authorized to execute and deliver the City's Closing Certificate in substantially the form which is before the meeting at which this Ordinance is adopted, which Certificate, when so executed and delivered, shall be the binding obligation of the City.

Section 13. The provisions of this Ordinance are hereby declared to be separable and if any provision shall for any reason be held illegal or invalid, such holding shall not affect the validity of the remainder of this Ordinance.

Section 14. All ordinances and resolutions or parts thereof, in conflict herewith are hereby repealed to the extent of such conflict.

Emergency Clause, The need to acquire the property for use by the city being necessary for the preservation of the public peace, health, safety and welfare, an emergency is hereby found to exist and this Ordinance shall be in full force and effect from and after its passage.

PASSED AND ADOPTED this 11th day of February, 2020.

ATTEST:

*Please see attachment complete document

Friday, 14 February 2020 16:56

January 14, 2020

CITY OF JOHNSON

COUNCIL MEETING MINUTES

JOHNSON CITY HALL

JANUARY 14, 2020

Mayor Keeney called the City Council Meeting to order at 6:00 pm.

Present were Council Members Angela Perea, Katherine Hudson, Bill Burnett, Bob Fant and Dan Cross. Also present were Recorder/Treasurer Jennifer Allen, City Attorney Morgan Doughty, Police Chief Wayne Woods, Fire Chief Matt Mills and Building Official Clay Wilson. Council Member John Wright was absent.

Mayor Keeney asked for a motion to approve the minutes of the December 10, 2019 council meeting. Dan Cross made a motion to approve the minutes as written and was seconded by Katherine Hudson. All approved.

Department Head Reports:

Police Chief Wayne Woods stated 7 CID cases were opened this month and 5 were closed. He introduced Officer Aaron Faust and stated another new officer would be starting on February 3, 2020. Chief Woods said he knew the Council had been promised ALEAP Certification in the past and the department now has the appropriate software and is working on it. There need to be some changes to the SOP because of new legislation that will be coming soon.

Fire Chief Matt Mills state there were 49 calls for the month with the majority being EMS calls. He said engine 1 was moved to Springdale station 6 to cover while they fought the warehouse fire. Jake Allen left to work full time for Rogers.

Mayor Keeney said the Public Works Department has started installing new street signs on the north side of the City and will continue as weather and time permit. They are keeping up with the trail and building maintenance. The front end of the 2000 Ram was rebuilt for $400 and in house labor rather than the $4,000 that was quoted.

Building Official/Maintenance Specialist Clay Wilson stated 1 new building permit and 7 mechanical permits were issued and 17 inspections were completed. Wilson stated he worked on vehicle maintenance and inspected the traffic lights. He worked on the new zoning update for PC and attended meetings.

Recorder/Treasurer Jennifer Allen stated State Turnback and Property taxes have been received, but Sales Taxes have not. Allen stated the City ended 2019 in excellent financial condition and 2 new CD’s were purchased this month totaling $400,000.00 bringing the total of City CD’s to $1,828,686.59. Allen said 2020 annual expenses paid this month total $51,800. Allen asked that the Council Members please complete the 2019 Statement of Financial Interest and return it to her by January 31, 2020. This for is a requirement of the Arkansas State Ethics Commission.

City Attorney Morgan Doughty was filling in for Justin Eichmann and had nothing to report.

Mayor Keeney stated with the increase in the franchise fees last year, the City has budgeted for a new firetruck and 2 viable trucks were seen today. The 2 trucks were discussed and it was decided the engine is better laid out to meet our needs. Bob Fant made a motion to move forward with the purchase of the Ferrara Sender truck for $448,121.00 and Dan Cross seconded. All approved. An ordinance will be needed to approve the financing. Mayor Keeney said we’d like to spend $24,000 from the unused Fire Department account and $20,000 from the fire truck purchase line item in the General Fund to make a down payment and secure the truck. Bob Fant made a motion to approve this and Dan Cross seconded. All approved. An ordinance will be presented next month to secure the financing of the balance.

Mayor Keeney stated the grant for lighting the trailhead was denied.

OLD BUSINESS: NONE

NEW BUSINESS:

Mayor Keeney asked the Council for a motion to approve his appoint of Shane Bronson to the Planning Commission for a term beginning 1/14/2020 and ending 12/31/2024. Motion to approve was made by Katherine Hudson and seconded by Angela Perea. All approved. 

Mayor Keeney presented ORDINANCE 2020-01: AN ORDINANCE AMENDING IN ITS ENTIRETY ORDINANCE NO. 2017-13 AUTHORIZING THE MAYOR OF THE CITY OF JOHNSON TO MAKE PURCHASES OF SUPPLIES, APPARATUS, EQUIPMENT, MATERIALS AND OTHER THINGS REQUISITE FOR PUBLIC PURPOSES FOR THE CITY OF JOHNSON, AND TO MAKE NECESSARY CONTRACTS FOR SUCH WORK OR LABOR TO BE DONE, OR MATERIAL OR OTHER NECESSARY THINGS TO BE FURNISHED TO OR FOR THE BENEFIT OF THE CITY; AND DECLARING AN EMERGENCY.

Mayor Keeney asked for a motion to read Ordinance 2020-01 by title only, waiving the second and third readings. Motion was made by Bob Fant and seconded by Dan Cross. Roll call: Angela Perea, yes; Katherine Hudson, yes; Bill Burnett, yes; Bob Fant, yes. City Attorney Morgan Doughty read the ordinance by title only. Mayor Keeney asked for a motion to approve this reading of ORDINANCE 2020-01 by title only. Motion was made by Angela Perea and seconded by Katherine Hudson. Roll call: Angela Perea, yes; Katherine Hudson, yes; Bill Burnett, yes; Bob Fant, yes. Mayor Keeney asked for a motion to read the emergency clause which was made by Bob Fant and seconded by Angela Perea. Roll call: Angela Perea, yes; Katherine Hudson, yes; Bill Burnett, yes; Bob Fant, yes. City Attorney Morgan Doughty read the emergency clause. Mayor Keeney asked for a motion to approve the emergency clause which was made by Bob Fant and seconded by Dan Cross. Roll call: Angela Perea, yes; Katherine Hudson, yes; Bill Burnett, yes; Bob Fant, yes. ORDINANCE 2020-01 was approved.

Mayor Keeney presented ORDINANCE 2020-02: AN ORDINANCE TO VACATE AN APPROXIMATELY 8221 SQUARE FOOT WIDE EASEMENT AND AN APPROXIMATELY 7162 SQUARE FOOT EASEMENT LOCATED ON LOT FOUR (4) OF HAWKS LANDING SUBDIVISION WITHIN THE CITY OF JOHNSON, ARKANSAS. Mayor Keeney asked for a motion to read Ordinance 2020-02 by title only, waiving the second and third readings. Motion was made by Dan Cross and seconded by Angela Perea. Roll call: Angela Perea, yes; Katherine Hudson, yes; Bill Burnett, yes; Bob Fant, yes. City Attorney Morgan Doughty read the ordinance by title only. Mayor Keeney asked for a motion to approve this reading of ORDINANCE 2020-02 by title only. Motion was made by Dan Cross and seconded by Katherine Hudson. Roll call: Angela Perea, yes; Katherine Hudson, yes; Bill Burnett, yes; Bob Fant, yes. ORDINANCE 2020-02 was approved.

Mayor Keeney presented RESOLUTION 2020-01: A RESOLUTION APPROVING AND ADOPTING AN ACCOUNTING AND BUDGET POLICY FOR THE CITY OF JOHNSON, ARKANSAS. Mayor Keeney stated Justin Eichmann spoke about this at last month’s meeting. Bob Fant made a motion to approve and was seconded by Dan Cross. All approved.

Mayor Keeney presented RESOLUTION 2020-02: A RESOLUTION PETITIONING THE AUDITOR OF STATE, THE SECRETARY OF STATE AND THE ATTORNEY GENERAL OF THE STATE OF ARKANSAS TO DECLARE THE CITY OF JOHNSON TO BE A CITY OF THE FIRST CLASS. Bob Fant made a motion to approve and was seconded by Bill Burnett. All approved. 

Mayor Keeney presented RESOLUTION 2020-03: A RESOLUTION TO AMEND RESOLUTION 2018-22 THAT PROVIDED FOR, APPROVED AND ADOPTED A 2019 BUDGET FOR THE CITY OF JOHNSON, ARKANSAS FOR THE TWELVE (12) MONTHS BEGINNING JANUARY 1, 2019 AND ENDING DECEMBER 31, 2019. Bob Fant made a motion to approve and was seconded by Bill Burnett. All approved.

Mayor Keeney asked for a motion to pay the bills from the General Fund, Street Fund, Act 988 Fund and Court Automation Fund that the council had reviewed. Katherine Hudson made a motion to pay the bills and Angela Perea seconded. All approved.

Mayor Keeney asked for a motion to adjourn which was made by Bill Burnett and seconded by Dan Cross. All approved. The meeting was adjourned at 6:41 pm.

Respectfully Submitted,

Friday, 14 February 2020 16:41

January 9, 2020

PLANNING COMMISSION MEETING

CITY OF JOHNSON, AR

January 09, 2020

PLANNING COMMISSION PUBLIC MEETING

Present: Todd Wood, Katherine Hudson, Dan Cross, Richard Cromwell, and Gregg Gainer. Also, Clay Wilson – City of Johnson Building Official, James Geurtz – City of Johnson Engineer, Sarah Geurtz- Earth Plan Development Alternatives (EDA), Juliet Richey- Garver, one guest was in attendance.

PLANNING COMMISSION MEETING

Planning Commission Meeting was called to order at 6:02 P.M. by Chairman Dan Cross.

Approval of December 05, 2019 Planning Commission Minutes: A motion was made by Katherine Hudson and seconded by Greg Gainer. All approved.

OLD BUSINESS:

Discussion of Wright’s BBQ informal request to pave the current parking lot on his property located at 2212 Main Drive, was opened for review by Chairman Dan Cross. Discussion ensued with review of Large Scale Development requirements in relation to his request, discrepancies in his assessment of his current gravel parking lot encompassing sixty six parking spots, and drainage issues. A conclusion by majority was made that the existing parking lot consists of fifteen parking spots, which could be paved without a Large Scale Development. Discussion was closed by Chairman Dan Cross.

NEW BUSINESS:

Chairman Dan Cross opened a discussion to review the updated zoning revisions to include zoning ordinance, zoning map, and code. Sarah Geurtz and Juliet Richey provided a visual presentation of the changes made to District Standards (Appendix A & B) and explained several updates to the City of Johnson Zoning Code in detail. Questions were taken from Commissioners regarding the changes and additional changes made. Chairman Dan Cross stated he would like to move forward to present the City of Johnson Zoning Code Changes to City Council in February 2020 and closed the discussion.

Chairman Dan Cross opened discussion of review of the Earthplan Design Alternatives, PA, scope of work letter detailing rewriting the City’s development applications and some of the City’s code. A Motion to propose the rewrite estimate provided by Earthplan Design Alternatives, PA, to the City Council to be added to the City’s 2020 Budget, was made by Katherine Hudson and seconded by Richard Cromwell. All approved.

The City of Johnson Building Official brought forth an issue presented to him by Teresa Fedosky for an informal requests to move medical clinic to her current property without adding the additional parking required by Large Scale Development codes. The planning commission unanimously agreed that all residents must follow the current codes of the City of Johnson without exception to include all aspects of Large Scale Developments.

MOTION TO ADJOURN PLANNING COMMISSION MEETING:

Motion to Adjourn Planning Commission meeting was made by Richard

Cromwell and seconded by Gregg Gainer. All approved. Meeting adjourned at 7:30 P.M.

Friday, 31 January 2020 16:59

July 9, 2019

CITY OF JOHNSON

COUNCIL MEETING MINUTES

JOHNSON CITY HALL

JULY 9, 2019

 

Mayor Keeney called the City Council Meeting to order at 6:00 pm.

Present were Council Members Angela Perea, Katherine Hudson, Bill Burnett and Bob Fant. Also present were Recorder/Treasurer Jennifer Allen, City Attorney Justin Eichmann, Lieutenant Richard Duncan, Fire Chief Matt Mills and Building Official Clay Wilson. Council Members John Wright and Dan Cross were absent.

Mayor Keeney asked for a motion to approve the minutes of the June 11, 2019 council meeting. Bob Fant made a motion to approve the minutes as written and was seconded by Katherine Hudson. All approved.

Department Head Reports:

Lt. Duncan stated 26 cases were opened and 22 were closed this month. Duncan said the officer who has been out with a long term illness resigned so there are 2 openings. The department is preparing for National Night Out on August 6 being held at Johnson Square.

Fire Chief Matt Mills stated there were 35 calls for the month. Chief Mills said Assistant Chief Andrews completed the Instructor 2 Course and Fire Fighter Jake Allen is going to EMT School. Chief Mills he has ordered 3 sets of turnout gear that will be paid for with Act 833 funds. These items need to be replaced in a 5 year cycle.

Mayor Keeney said the Public Works Department is mowing when it’s not raining and maintaining the parks. Carley road and Ball Street have been resurfaced and with the extra material the repaved Hewitt and 2nd Streets at no charge. Mayor Keeney stated the he has found a replacement Kubota tractor through Federal Bid that is $33,490 with the trade in of the old John Deere tractors. Katherine Hudson made a motion to purchase the new tractor and Bob Fant seconded. All approved. Mayor Keeney stated that the batteries at every traffic control light in town need to be changed and/or installed. The options are an APU with standard blink for $1,550 or a $1,950 dual conversion that works so you’ll never know a light is out. Bob Fant made a motion to purchase the dual conversion option and was seconded by Bill Burnett. All approved.

Building Official/Maintenance Specialist Clay Wilson stated 1 new building permit and 8 mechanical permits were issued. Wilson has been working on vehicle maintenance, MS4 inspections, TPR and PC meetings and doing inspections. Wilson has been working on the water leak at City Hall with Springdale Water.

Recorder/Treasurer Jennifer Allen stated State Turnback and Property taxes have been received, but Sales Taxes have not. This the first month the County has deposited the Street Fund portion of the Property taxes directly into that fund, saving the extra step of depositing it into the General Fund and transferring via check. The FEMA funds of $84,233.49 were received on June 14th for the 2017 flood damage. Allen stated $30,000.00 was transferred out of the General Fund to provide LOPFI funding and $9,627.63 was transferred to fund the Act 833 account required by law for Fire Department equipment. The Act 833 funds were originally deposited into the Fire Department checking account. The Fire Department checking account is not being used, but will be closed and the remaining funds deposited into the General Fund once the status of current grant applications is known. Allen is still working on the takeover of the Fire Department. LOPFI status is all in place as is vehicle insurance and property insurance and Worker’s Comp.

City Attorney Justin Eichmann stated Holly Shattuck has completed a draft of the new personnel handbook which was passed out to the Council for review. Eichmann stated there will be a number of ordinances in August to repeal previous personnel items and this new book will be approved by resolution. Eichmann stated the Crisis Intervention Unit program has been completely revised and he is reviewing it.

Mayor Keeney stated meetings with Hawkins-Weir regarding Wilkerson and Main project are showing good progress. They are continuing to work on issues.

Mayor Keeney stated that last month Inland Waste was here requesting a rate adjustment and asked the Council Members for their opinions on this. After discussion, it was decided to put the solid waste collection contract out for bid.

OLD BUSINESS: NONE

NEW BUSINESS: NONE 

Mayor Keeney asked for a motion to pay the bills from the General Fund, Street Fund, Act 988 Fund and Court Automation Fund that the council had reviewed. Bob Fant made a motion to pay the bills and Angela Perea seconded. All approved.

Mayor Keeney asked for a motion to adjourn which was made by Bill Burnett and seconded by Bob Fant. All approved. The meeting was adjourned at 6:30 pm.

Respectfully Submitted,

*Please see attachment for complete document

Thursday, 30 January 2020 21:41

November 7, 2019

PLANNING COMMISSION MEETING

CITY OF JOHNSON, AR

NOVEMBER 7, 2019

 

PLANNING COMMISSION PUBLIC MEETING

Present: Shane Bronson, Todd Wood, Katherine Hudson, Dan Cross, Richard Cromwell, Henry Layes, and Gregg Gainer. Also, Clay Wilson – City of Johnson Building Official, James Geurtz – City of Johnson Engineer, Roy Edwards – City of Johnson Fire Marshall, and Eleven (11) guests were in attendance.

PUBLIC HEARING

Public hearing was called to order at 6:02 P.M. by Chairman Dan Cross.

Comments from the Public were requested for consideration of Petition 2019-09: Requesting a LARGE SCALE DEVELOPMENT for property located at Lot 4 of Hawks Landing south of Main Drive. Requested by Gray Rock, LLC for Mission Plaza, LLC, owner.

Comments from the Public were requested for consideration of Petition 2019-11: Requesting a VACATION OF UTILITY EASEMENT for property located at Lot 4 of Hawks Landing south of Main Drive. Requested by Gray Rock, LLC for Mission Plaza, LLC, owner.

Mr. Fadil Bayyari, who owns property to the South of Wright’s BBQ, commented in support of any variance requests made by Wright’s BBQ.

Chairman Cross allowed the public meeting to remain open to allow comments from anyone who may arrive late. No additional comments were offered.

Public hearing was closed at 6:10 P.M.

PLANNING COMMISSION MEETING

Planning Commission Meeting was called to order at 6:10 P.M. by Chairman Dan Cross.

Approval of October 17, 2019 Planning Commission Minutes: A motion was made by Katherine Hudson and seconded by Richard Cromwell. All approved.

PLANNING COMMISSION MEETING CITY OF JOHNSON, AR November 07, 2019

Approval to amend the October 17, 2019 Planning Commission meeting to a working session and approve the October 17, 2019 Planning Commission Working Session Minutes: A motion was made by Katherine Hudson and seconded by Shane Bronson. All approved.

Old Business:

Petition 2017-09: Requesting an AMENDED LARGE SCALE DEVELOPMENT for property located at 6250 Wilkerson. Requested by Bate & Associates for Richard Johnson, owner. Line items A-E were discussed individually with Mr. Johnson providing additional pictures and comments. A Motion to approve Petition 2017-09, in its entirety, contingent on Line Item B being approved by City of Johnson Building Official once complete and Line Item E being placed behind screening, was made by Todd Wood and seconded by Katherine Hudson. Petition was approved by a vote of 4:2.

Discussion of Zoning Updates was opened for discussion by Chairman Dan Cross. A Motion to Table for further discussion until December 05, 2019 was made by Shane Bronson and seconded by Henry Layes. All approved.

New Business:

Petition 2019-09: Requesting a LARGE SCALE DEVELOPMENT for property located at Lot 4 of Hawks Landing south of Main Drive. Requested by Gray Rock, LLC for Mission Plaza, LLC, owner. Johnson Fire Marshall and City Building Official both commented city requirements had been met. A Motion to approve Petition 2019-09, contingent on all items in October 22, 2019 EDA letter being fulfilled, was made by Todd Wood and seconded by Shane Bronson. All approved.

Petition 2019-11: Requesting a VACATION OF UTILITY EASEMENT for property located at Lot 4 of Hawks Landing south of Main Drive. Requested by Gray Rock, LLC for Mission Plaza, LLC, owner. Motion to approve Petition 2019-11 was made by Katherine Hudson and seconded by Henry Layes. All approved.

MOTION TO ADJOURN PLANNING COMMISSION PUBLIC MEETING:

PLANNING COMMISSION MEETING CITY OF JOHNSON, AR November 07, 2019

Planning Commission meeting was closed by Chairman Dan Cross. All approved. Meeting adjourned at 7:20 P.M.

PLANNING COMMISSION MEETING

Planning Commission Meeting was called to order at 7:30 P.M. by Chairman Dan Cross.

New Business:

Petition 2019-09: Requesting a LARGE SCALE DEVELOPMENT for property located at Lot 4 of Hawks Landing south of Main Drive. Requested by Gray Rock, LLC for Mission Plaza, LLC, owner. Motion to Amend approval of Petition 2019-09 was made by Gregg Gainer and seconded by Shane Bronson. All approved.

Wright’s BBQ Project:

Mr. Jordan Wright, Owner of Wright’s BBQ, and his consultant presented a proposed a long term plan for a potential LARGE SCALE DEVELOPMENT for property located at 2212 Main Drive. Mr. Wright discussed several building, parking, and drainage options with the board as well as his desires to stay in Johnson and comply with all regulations. The Planning Commission further discussed the City of Johnson’s plans for Elmore Street in reference to Mr. Wright’s property, with all members of the Planning Commission favoring leaving the current center line on Elmore Street. It was agreed by all that an open discussion will continue on this matter after meeting with the city attorney to discuss further.

MOTION TO ADJOURN PLANNING COMMISSION MEETING:

Motion to Adjourn Planning Commission meeting was made by Richard

Cromwell and seconded by Todd Wood. All approved. Meeting adjourned at 8:21 P.M.

Thursday, 30 January 2020 21:29

June 11, 2019

CITY OF JOHNSON
COUNCIL MEETING MINUTES
JOHNSON CITY HALL
JUNE 11, 2019

Mayor Keeney called the City Council Meeting to order at 6:00 pm.

Present were Council Members Angela Perea, Katherine Hudson, Bill Burnett, John Wright, Bob Fant and Dan Cross. Also present were Recorder/Treasurer Jennifer Allen, City Attorney Justin Eichmann, Police Chief Wayne Woods, Fire Chief Matt Mills and Building Official clay Wilson.

Mayor Keeney asked for a motion to approve the minutes of the May 14, 2019 council meeting. Bob Fant made a motion to approve the minutes as written and was seconded by Dan Cross. All approved.

Mayor Keeney asked for a motion to approve the minutes of the Special May 31, 2019 council meeting. Bob Fant made a motion to approve the minutes as written and was seconded by Dan Cross. All approved.

Mayor Keeney asked for a motion to amend the agenda and add Resolution 2019-7 and Resolution 2019-08 to new business before Ordinance 2019-9. John Wright made a motion to approve the amendment and Bob Fant seconded. All approved.

Department Head Reports:

Police Chief Woods stated 27 cases were opened and 24 were closed this month. Chief Woods introduced Officer Brandon Harrison; the other officer he hired never showed. Chief Woods stated animal control guy had sustained an off the job injury that will be a long recovery and he can't hold a part time position that long; strategy to compensate for that is already in the works. There is also an officer who has been out with a long term illness.

Fire Chief Matt Mills stated there were 46 calls for the month,190 YTD (163 this time last year). Chief Mills the loaner ladder truck has tie rod issues that are being addressed. Chief Mills stated the NCAA golf tournament went well and the U of A was pleased with Johnson's help.

Mayor Keeney said the Public Works Department is mowing when it's not raining and maintaining the parks. Both tractors are old and in need of repair. Mayor Keeney said he would have a plan at the next meeting.

Building Official/Maintenance Specialist Clay Wilson stated 4 new building permits and 8 mechanical permits were issued. Wilson has been working on vehicle maintenance, MS4, TPR and PC meetings and doing inspections. Wilson has begun the traffic light battery backup installation and attended HVAC school in Alma.

Recorder/Treasurer Jennifer Allen stated State Turnback and Property taxes have been received, but Sales Taxes have not. AIlen stated the 2018 Agreed Upon Procedures Report (Audit) came in and was clean with no findings. City Attorney Justin Eichmann stated the Council should vote to approve the 2016/2017/2018 audits and a motion to do so was made by Bob Fant and seconded by Angela Perea. AIlen stated she has spent many hours working on the takeover of the Fire Department. There are a lot of details in this process, but all employees have been transferred, the first payroll has been processed, new health insurance is in place and she is working on getting all the bills transferred into the City's name.

City Attorney Justin Eichmann stated Holly Shattuck has been working diligently on the new personnel handbook. Eichmann stated there is nothing new on the AR Diesel case and he has not heard anything from Washington County or Casper on either of those situations.

Mayor Keeney stated he received direct deposit notice from FEMA on the $84,000+ so we are watching for it.

Mayor Keeney stated things are going well and State Aid for Streets program project awarded to APAC by ARDOT should begin by the end of the week.

Mayor Keeney stated we are in the payment phase of FEMA reimbursement for the 2017 flood damage. There is no specific timeline for when it will be received, but our 75% will total about $82,000.

Mayor Keeney stated Clay and Captain Edwards went to Missouri to review the ladder truck drives and the ladder repair can begin now.

OLD BUSINESS:

NONE

NEW BUSINESS:

Mayor Keeney recognized Kevin Gardner of Orion (dba Inland Waste Services). Gardner spoke about the likely need for a rate increase when the contract renews at the end of the year and
wanted to begin a dialogue so questions could be addressed.

Mayor Keeney presented RESOLUTION 2019-7: A RESOLUTION ACCEPTING A SPECIAL WARRANTY DEED FROM JOHNSON LANDHOLDINGS, LLC ON BEHALF OF THE CITY OF JOHNSON, ARKANSAS. After discussion, Bob Fant made a motion to amend the Resolution to correct the name of Johnson Square Land Holdings to Johnson Landholdings, LLC which was seconded by Dan Cross. All approved. John Wright made a motion to approve the resolution as amended and was seconded by Angela Perea. All approved.

Mayor Keeney presented RESOLUTION 2019-8: A RESOLUTION ACCEPTING A UTILITY EASEMENT AND DRAINAGE EASEMENT FROM JOHNSON SQUARE HOLDINGS, LLC ON BEHALF OF THE CITY OF JOHNSON,
ARKANSAS. Bob Fant made a motion to approve the resolution and was seconded by Katherine Hudson. All approved.

Mayor Keeney presented ORDINANCE 2019-9: AN ORDINANCE TO VACATE A TWENTY-FIVE (25) FOOT WIDE EASEMENT LOCATED ON LOT FIVE (5) IN HAWKS LANDING SUBDIVISION WITHIN THE CITY OF JOHNSON, ARKANSAS. Mayor Keeney asked for a motion to read Ordinance 2019-9 by title only, waiving the second and third readings. Motion was made by Angela Perea and seconded by Bob Fant. Roll call: Angela Perea, yes; Katherine Hudson, yes; Bill Burnett, yes; John wright, yes; Bob Fant, yes; Dan Cross, yes. City Attorney Justin Eichmann read the ordinance by title only. Mayor Keeney asked for a motion to approve this reading of ORDINANCE 2019-9 by title only. Motion was made by John Wright and seconded by Angela Perea. Roll call: Angela Perea, yes; Katherine Hudson, yes; Bill Burnett, yes; John wright, yes; Bob Fant, yes; Dan Cross, yes. ORDINANCE 2019-9 was approved.

Mayor Keeney presented ORDINANCE NO. 2019-6: ORDINANCE 2019-10: AN ORDINANCE ACCEPTING THE FINAL PLAT OF JOHNSON SQUARE PHASE 18 LOCATED AT THE INTERSECTION OF JOHNSON MILL BOULEVARD AND MAIN DRIVE ON BEHALF OF JOHNSON SQUARE HOLDINGS, LLC. Mayor Keeney asked for a motion to read Ordinance 2019-10 by title only, waiving the second and third readings. Motion was made by Angela Perea and seconded by John Wright. Roll call: Angela Perea, yes; Katherine Hudson, yes; Bill Burnett, yes; John Wright, yes; Bob Fant, yes; Dan Cross, yes. City Attorney Justin Eichmann read the ordinance by title only. Mayor Keeney asked for a motion to approve this reading of ORDINANCE 2019- 10 by title only. Motion was made by John Wright and seconded by Bob Fant. Roll call: Angela Perea, yes; Katherine Hudson, yes; Bill Burnett, yes; John Wright, yes; Bob Fant, yes; Dan Cross, yes. ORDINANCE 2019-10 was approved.

Mayor Keeney reminded the Council that the ribbon cutting for Channel 5 is at 10:00 AM on Friday, June 14, 2019 and all were invited to attend.

Mayor Keeney asked for a motion to pay the bills from the General Fund, Street Fund, Act 988 Fund and Court Automation Fund that the council had reviewed, Bob Fant made a motion to pay the bills and Katherine Hudson seconded. All approved.

Mayor Keeney asked for a motion to adjourn which was made by Bill Burnett and seconded by John Wright. All approved. The meeting was adjourned at 7:53 pm.

Respectfully Submitted,

*Please see attachment for complete document

Thursday, 30 January 2020 20:54

December 10, 2019

CITY OF JOHNSON
COUNCIL MEETING MINUTES
JOHNSON CITY HALL
DECEMBER 10, 2019

Mayor Keeney called the City Council Meeting to order at 6:00 pm.

Present were Council Members Angela Perea, Katherine Hudson, Bill Burnett, Bob Fant and Dan Cross. Also present were Recorder/Treasurer Jennifer Allen, City Attorney Justin Eichmann, Police Chief Wayne Woods, Fire Chief Matt Mills and Building Official Clay Wilson. Council Member John Wright was absent.

Mayor Keeney asked for a motion to approve the minutes of the November 12, 2019 council meeting. Katherine Hudson made a motion to approve the minutes as written and was seconded by Angela Perea. All approved.

Department Head Reports:

Police Chief Wayne Woods stated 2 CID cases were closed this month. He said the 2 officers hired most recently have completed field training and are on shift. Chief Woods reminded the Council Members about Santa on the Square coming up December 14 at Johnson Square from 6:00-8:00 PM.

Fire Chief Matt Mills state there were 27 calls for the month with the majority being EMS calls. He said there was a big gas leak by Collier's; a boring machine caught the line but the gas company responded quickly and avoided a major incident.

Mayor Keeney said the Public Works Department is still mowing and has been patching roads. The rest of the new street signs have been received and will be installed as weather and time permit. The mower approved last month has been received and is working well.

Building Official/Maintenance Specialist Clay Wilson stated 4 new building permits and 5 mechanical permits were issued and 21 inspections were completed. Wilson stated he attended his annual 16 hour electrical class.

Recorder/Treasurer Jennifer AIIen stated State Turnback and Property taxes have been received, but Sales Taxes have not. Receipt of the following revenue was noted: 11/4/2019: $38,565.57 was returned to the City by the Circuit Clerk of WA County officially closing the Fire Truck litigation; 11/8/2019: November Property Tax bump totaled $178,359.45 ($160,684.55 General Fund, $17674.90 Street Fund); 11/22/2019: $4,772.64 received in Q4 funding for Act 833 (Fire Department). AIIen said the fund balances shown on her report reflect the payment of annual compensation of Council, PC and the one time pay increase for all full time employees approved last month.

City Attorney Justin Eichmann stated the Council had received a copy of the proposed budgeting policy to consider, particularly with regard to spending for the Mayor. It gives transparency but flexibility; basic norms for revenue and expense policy. The current policy is so restrictive all value in the bidding process is lost. Eichmann recommended the change to make the City current moving forward. Bob Fant made a motion to approve and Dan Cross seconded. All approved.

Mayor Keeney stated he had executed the solid waste contract with Orion that was approved by Council last month.

Mayor Keeney stated that the water and gas lines have been repaired. Other issues were found and addressed as they went through the process. Mayes plumbing also replaced the water heater at the Fire Department and brought it up to code along with repairing a water leak at the old post office building.

Mayor Keeney stated the grant for lighting the trailhead was denied.

OLD BUSINESS: NONE

NEW BUSINESS:

Barry McCormick of Hawkins-Weir gave an extensive presentation of the Main & Wilkerson Project project.

Mayor Keeney stated the engineer was way off with his estimate of $20,000 for the Wilkerson ditch repair (missed the labor component) and the bid results were as follows: Diamond C $38,015.32 and Sweetser $39,788.25. The bids were discussed. Angela Perea made a motion to accept the bid from Diamond C and was seconded by Katherine Hudson. All approved. Dan Cross left for a prior engagement.

Mayor Keeney presented RESOLUTION 2019-15: A RESOLUTION APPROVING THE 2020 BUDGET FOR THE CITY OF JOHNSON, ARKANSAS. Bob Fant made a motion to approve the budget and was seconded by Katherine Hudson. All approved.

Mayor Keeney presented ORDINANCE 2019-20: AN ORDINANCE AMENDING ORDINANCE NO. 2011-3 IN ITS ENTIRETY AND PROVIDING FOR THE REGULATION OF SOLID WASTE AND RECYCLING COLLECTION AND DISPOSAL WITHIN THE CORPORATE LIMITS OF THE CITY OF JOHNSON; DECLARING AN EMERGENCY AND PRESCRIBING OTHER MATTERS RELATED THERETO. Mayor Keeney asked for a motion to read Ordinance 2019-20 by title only, waiving the second and third readings. Motion was made by Angela Perea and seconded by Katherine Hudson. Roll call: Angela Perea, Yes; Katherine Hudson, Yes; Bill Burnett, yes; Bob Fant, yes, City Attorney Justin
Eichmann read the ordinance by title only. Mayor Keeney asked for a motion to approve this reading of ORDINANCE 2019-20 by title only. Motion was made by Bob Fant and seconded by Katherine Hudson. Roll call: Angela Perea, Yes; Katherine Hudson, yes; Bill Burnett, yes; Bob Fant, yes. Mayor Keeney asked for a motion to read the emergency clause which was made by Bob Fant and seconded by Angela Perea. Roll call: Angela Perea, yes., Katherine Hudson, yes; Bill Burnett, yes; Bob Fant, yes. City Attorney Justin Eichmann read the emergency clause. Mayor Keeney asked for a motion to approve the emergency clause which was made by Bob Fant and seconded by Katherine Hudson. Roll call: Angela Perea, yes; Katherine Hudson, yes; Bill Burnett, yes; Bob Fant, yes. ORDINANCE 2019-20 was approved.

Mayor Keeney asked for a motion to pay the bills from the General Fund, Street Fund, Act 988 Fund and Court Automation Fund that the council had reviewed. Bob Fant made a motion to pay the bills and Katherine Hudson seconded. All approved.

Mayor Keeney asked for a motion to adjourn which was made by Bill Burnett and seconded by Bob Fant. All approved. The meeting was adjourned at 7:30 pm.

Respectfully Submitted,

*Please see attachment for complete document