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Ordinance 1996-03

AN ORDINANCE ESTABLISHING A PROCEDURE FOR PURCHASING, SALE OR
EXCHANGE OF PROPERTY; DECLARING AN EMERGINCY, AND FOR OTHER
PURPOSES.
WHEREAS, the City Council of the City of Johnson,  Arkansas,
deems it necessary to afford the Mayor of Johnson statutory
authority to purchase, sell or exchange property in compliance
with the laws of the State of Arkansas; and,
WHEREAS, said law requires that a procedure be established
for said purchase, sale or exchange of property; and,
WHEREAS, said procedures would be .beneficial to the
operation of City government and in the best interests of the
citizens of Johnson.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL FOR THE
CITY OF JOHNSON/ ARKANSAS:
SECTION 1: The Mayor, or his duly authorized
representative, shall have exclusive power and responsibility of
making purchases of all supplies, apparatus, • equipment and
materials for the City of Johnson where the total expenditure
therefor is below the sum of $ 2500
SECTION 2; That all purchases for the City of'supplies,
apparatus, equipment, materials and other things requisite for
public purposes where the expenditure therefor is in excess of
$ 2500 but less than $5,000.00 shall be made by the
Mayor, or the Mayor's duly authorized 'representative, after the
•ysecuring
of. quotation bids therefor; provided, however, purchases
less than $5,000-00 at state bid prices shall be exempt from the
provisions of this section.
SECTION 3: Competitive bids are required when the purchase
or contract exceeds the sum of $5,000.00, and the Mayor, or City
Council, shall invite competitive bids thereon by legal
advertisement in a newspaper as required by law. Bids received
pursuant to said advertisement shall be opened and read on the
date set for receiving said bide, in the presence of the Mayor,
and City Council. The contract shall be awarded to the lowest
responsible bidder provided, however, the Mayor, or City Council,
may reject any and all bids received. Further, nothing in this
paragraph shall limit the City Council's authority under State
law to waive competitive bidding when the City Council finds it
is not feasible or practical.
SECTION 4: That the Mayor, or his duly, authorized
representative, may approve for payment out of any funds
previously appropriated for that purpose, or disapprove any
bills, debts or liabilities asserted as claims against the City,
when funds on hand are adequate to pay such bills, debts or
liabilities. That the payment or disapproval of any bills, debts
or liabilities not covered by a previous appropriation shall
require confirmation of the governing body.
SECTION 5: Th^t the Mayor, or his duly authorized
representative, may sell or exchange any municipal supplies,
materials or equipment without competitive bidding if such
supplies, materials or equipment have a value of lees than
$1,000.00. That no supplies, materials or equipment shall be
sold without receiving competitive bids (unless advertised and
sold at public auction) if the value thereof exceeds the sum of
$1,000.00. If the Mayor believes the value of such supplies,
material or equipment to be sold is less than $1,000.00, he shall
certify his opinion in writing to the governing body, and after
doing so the items shall be sold by the Mayor without competitive
bidding.
SECTION 6: All ordinances or parts of ordinances in
conflict herewith are hereby repealed.
SECTION 7. Emergency Clause. It is hereby declared that an
emergency exists and this ordinance, being necessary for the
immediate preservation of the health, safety and welfare of the
citizens of Johnson, Arkansas, shall be in effect immediately
upon its passage, approval and publication,