city of johnson arkansas logo

Ordinance 1996-25

AN ORDINANCE TO SPECIFY AND DELINEATE THE RESPONSIBILITIES AND
DUTIES OF THE OFFICE OF RECORDER/TREASURER OF THE CITY OF JOHNSON,
ARKANSAS, AND DECLARING AN EMERGENCY TO EXIST.
WHEREAS, Ordinance No. 132 was passed by the Johnson City
Council on May 10, 1994, in recognition and anticipation that
Johnson was becoming a City of the Second-Class and,
WHEREAS, Ordinance No. 132 reco.gnized the Office of Record-
Treasurer for the City of Johnson, prescribed the Office of
Recorder-Treasurer and elections and terms for such office, it
failed to delineate and specify the duties and responsibilities of
such Office and,
WHEREAS, such Office has heretofore been filled by various
persons who have attended to the duties thereof, some
responsibilities have been performed by others, and,
WHEREAS, there are some statutorily assigned responsibilities
of the Recorder-Treasurer the City Council of Johnson, Arkansas,
has determined it Is in the best interest of the City and necessary
to explicitly specify and set forth the duties and responsibilities
of the Johnson Recorder-Treasurer,
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF JOHNSON,
ARKANSAS:
Section I. The Office of Recorder-Treasurer of the City of
Johnson, Arkansas, whether that Office be filled by election as
prescribed in Ordinance No. 132 ^ or filled as prescribed by A.C.A.
Section 14-44-116, shall have, assume and carry out the following
duties:
1. To maintain and provide for the safekeeping of all City
documents which the City is required to keep, maintain, store, and
otherwise preserve for public viewing and reference, by-laws,
statutes, ordinance or acts of this City, Washington County, the
State of Arkansas, or the government pf the United States.
2. To record, by minutes, and otherwise keep a regular and
correct journal of the proceedings of the City Council of Johnson,
Arkansas.
3. To provide in concert with other City officials and post
for public notice the dates, times and places of all official
meetings for the City Council of Johnson, Arkansas, and committees
thereof, including the Agenda of same-
4. To submit, monthly, a full report and detailed statement
of the financial condition of the City showing receipts,
disbursements and balance on hand, together with all liabilities of
the City to the City Council in public session.
5. To prepare and arrange for the publication of official
notices such as requests for bids, conducting of public hearings,
i
ordinances, elections, etc., as required by law.
6. Assist in the preparation of the City's budget and review
disbursements as to allocation of expenditures to proper budget
areas.
7. Administering the City's payroll, insurance programs, as
well as relief and pension funds.
8. Excepting Court accounts, to administer all accounting
records, maintain accounts receivable and accounts payable records,
including regular periodic balancing of all financial accounts
relating to expenditures and receipts.
Section II. The Office of Recprder-Treasurer of the City of
Johnson, Arkansas, whether that Office be filled by election as
prescribed in Ordinance No. 132, or filled as prescribed by A.C.A.
Section 14-44-116, shall review and haye supervisory authority over
the following City actions:
1. Preparation of Ordinances and Resolutions.
2. Instructing and training employees.
3. Collection of taxes and fees.
4. Issuance of various licenses and permits.
5. Purchases and acquisitions to ensure adherence to
budgetary restrictions and limitations.
6. Handling and processing of zoning and re-zoning
applications.
7. Providing services as secretary to various city boards
and committees or commissions.
Section III. From time to time the Council may add or delete
from the duties and responsibilities set forth hereinabove as law
or the needs of the City may dictate, such changes shall be
effected by Ordinance,
Section IV. WHEREAS, it is necessary and in the best interest
of the City of Johnson to immediately specify and delineate the
duties and responsibilities of the Recorder-Treasurer of the City
to avoid confusion, conflict, or duplication of effort, THEREFORE,
an emergency is hereby declared to exist and it is determined that
immediate passage and implementation of this Ordinance is necessary
for the preservation of the public peace, health, safety and
welfare as well as the efficient administration of City business,
this Ordinance shall be in full force and effect from and after its
passage and approval.