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Ordinance 2011-09

ORDINANCE 2011-09
AN ORDINANCE AMENDING THE PERSONNEL POLICY
OF THE CITY OF JOHNSON, ARKANSAS, APPLICABLE
TO ALL EMPLOYEES BY AMENDING THE RULES OF
THE SICK LEAVE BANK; AND DECLARING AN
EMERGENCY TO EXIST
WHEREAS, the City of Johnson has a personnel policy in effect which applies to all
employees;
WHEREAS, the Johnson Police Deparhnent at Section 61 of its Policy Manual,
addresses the issue of sick leave for police officers and comports with Arkansas law;
WHEREAS, the Johnson City Council has detennined that one of the City's greatest
assets is its representatives in all departments who interact with City residents and visitors;
WHEREAS, the current Sick Leave Bank Rules were adopted to allow the City to aid
employees and retain employees who might be forced to retire or quit due to temporary health issues.
WHEREAS, after five (5) years of experience with the Sick Leave Bank the
administration and the Council feel changes in the rules are needed to assure the viability of the program.
BE IT THEREFORE ORDAINED BY THE CITY COUNCIL OF JOHNSON,
ARKANSAS, that,
Section 1: The Personnel Policy of the City of Johnson and its enabling legislation
along with the Policy Manual of the Johnson Police Department are hereby amended to include the following revised Sick Leave Bank which replaces the previous Sick Leave Bank adopted by Ordinance 2006-04.
Section 2: Sick Leave Bank
a) Participation
All employees who have full benefits are allowed to participate in the Sick Leave
Bank after declaring their intention to participate and donating at least 8 accumulated
hours of sick leave to the bank by January 15 of the calendar year (new hires are
allowed to join 30 days after getting full benefits, which is 90 days for a total of 120
days). Such declaration and contribution shall be made on a Sick Leave Bank Form.
coj Amendment to Sick leave Bank Ord 110 Ill
' ;
b) Governance:
The Sick Leave Bank is governed by the Mayor, Recorder/Treasurer, and one full
time employee elected in an election run by the Police Chief. Any request for leave
from the Sick Leave Bank must be requested from the committee on a Sick Leave
Bank request form. This committee shall approve or disapprove requests based on
individual situations and documentation. The committee may review employee
records and documentation.
c) Rules of Operation:
1. Only participants who have made a contribution to the bank may make
requests from the Bank.
2. Sick Leave Bank hours will be granted only in the cases of physical, mental,
or emotional illness of the participant, or illness or death in the immediate
family. Immediate family shall include participant's spouse, children;
parents, and any other relatives living in the same household.
3. Sick Leave Bank hours will only be granted after the exhaustion of all other
paid compensation (sick leave, vacation) and compensatory time. Sick
Leave Bank hours or days are grants and do not require repayment.
4. Sick leave grants made from the banks shall be for up to 160 hours for an
individual applicant per year, if the hours are available.
5. The sick leave bank committee shall have the discretion to award days in
fractional amounts up to the maximum 160 hours per year to a participant
who has disability income protection insurance that pays a per diem rate less
than the employee's contracted per diem rate. This discretion is limited to
the degree that the sum of the per diem disability insurance plus the value of
the per diem sick leave bank leave days awarded does not exceed the total
per diem amount for the leave as compensated by both wages and disability
compensations( s ).
6. Any participant of the sick leave bank making withdrawals from the bank
must contribute at least the minimum of 8 hours at the beginning of the next
calendar year (by J anum-y 15 or when 8 hours of sick leave is earned) in
order to be eligible to make withdrawals from the bank in succeeding years.
7. Any unused sick leave bank hours granted may not be carried forward to any
subsequent year and shall be returned to the sick leave bank if unused at the
end of the calendar year.
8. At the beginning of each calendar year (by January 15), any employee who is
not already a participant of the sick leave bank may join by giving 8 hours to
the sick leave bank.
9. Participants who have contributed to the sick leave bank will not be
requested to contribute to the bank again as long as the bank is considered to
be solvent. When the sick leave bank committee detennines that more
hours/days are needed for the bank to remain solvent, each participant will
be requested to contribute 8 hours of their earned sick leave. Failure to
contribute will result in termination as a sick leave bank participation.
coj Amendment to Sick Leave Bank Ord 110811
10. A maximum of 640 hours may be in the sick leave bank (the prior balance
shall be can-ied forward and no contributions will be accepted until bank
balance falls below 640 hours. The only exception will be for new
employees and employees not previously participants in the sick leave bank
joining at the beginning of any calendar year.)
Section 3: Ordinance 2006-04 and all other ordinances, parts of ordinances, or portions
of the existing sick leave/sick day policy of the City and/or the Policy Manual of the
Johnson Police Department in conflict with Section 2 hereof are hereby expressly
repealed to the extent of such cont1ict.
Section 4: The Sick Leave Bank forms attached hereto are hereby approved. The
governing committee may revise said funds as necessary in the future without further
approval of this Council.
Section 5: It is recognized that there are valuable City employees who may be forced to
make undesirable employment action if this ordinance does not go into effect right away.
Therefore, in order to continue to preserve the health, safety and welfare of city residents an emergency is hereby declared and this ordinance shall be immediately effective upon its passage and approval.
PASSED AND APPROVED this 11th day of November 2011
ATTEST:
coj Amendment to Sick Leave Bank Ord 110111
City of Johnson
Sick Leave Bank Enrollment Form
Date: ____ _
l , __________ do hereby wish to be a participant of the sick leave bank. I know that to be a participant, I must donate at
least 8 hours of sick leave to the bank.
I,-------------- do hereby donate to the sick
leave bank 8 hours from my accrued sick leave.
Signed,
lOOO/lOOOII'J
SICK LEAVE BANK APPLICATION FORM
CITY OF JOHNSON
Name: Date ______ _
1 am an eligible employee and wish to make an application for hours
of sick leave from the Sick Leave Bank for the following reasons (use back side of
form if additional space is needed):
Please Note: You are only allowed to request up to 160 hours per application and
160 hours per calendar year pursuant to Sick Leave Bank Policy
I have fulfilled the required guidelines as marked below:
_____ Exhausted all accumulated sick, vacation, and camp leave.
----~Attached the required Doctor's verification pursuant to policy.
Employee Signature (or designee):-----------------~
RETURN THIS FORM TO THE RECORDER/TREASURER'S OFFICE
OFFICE USE ONLY
The above individual has met the required guidelines:
Yes No Signature ______________ _
SICK LEAVE BANK COMMITTEE RECOMMENDATION:
The Sick Leave Bank committee met on: ___________ _
Your request for ___ hours was APPROVED DENIED (circle one)
If approved: From _________ To __________ _
Reason for Denial:
Signature of Chairman: ______________ Date: ___ _