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RESOLUTION 2018-09

RESOLUTION NO. 2018-09


A RESOLUTION TO AUTHORIZE ACCEPTANCE OF BID
FOR DEBRIS REMOVAL AT THREE SITES RELATED TO
SCULL CREEK

 

WHEREAS, rain events in 2017 caused debris to be deposited at the Ball Street creek crossing;
WHEREAS, those rain events also caused debris to be deposited in Tributary 4 to Clear Creek at Elmore Street and at Site 2, Trout Farm Tributary;
WHEREAS, left unattended that debris will, during subsequent rain events, cause additional buildup of debris, raise the likelihood of flooding and further damage or cause destruction to private and public property and infrastructure;
WHEREAS, the areas of highest concern have been identified and assessed;
WHEREAS, there has been a study performed and estimates prepared of the amount of debris to be removed;
WHEREAS, that an Invitation to Bid was published and instructions to bidders provided to interested firms;
WHEREAS, that two bids have been received and tabulated by Mr. James R. Geurtz of EDA for consideration by the Council;
WHEREAS, that the Council has considered the bid of Diamond C Construction in the amount of $ 110,788.90 (with math corrections) and the bid of Keith Austin Construction Co., LLC in the amount of $ 126,333 .54; and,
WHEREAS, after receiving input from Mr. Geurtz and the City administration on the issues, the Council desires to move ahead with the debris removal project.

IT IS THEREFORE RESOLVED BY THE CITY COUNCIL OF JOHNSON, ARKANSAS, That:

Section 1: That considering all facts, information, and the circumstances surrounding this project known to the council, the bid of Diamond C Construction in the amount of $110,788.90 should be and hereby is approved and accepted as same is attached hereto.
Section 2: That the Mayor and Recorder-Treasurer should be and hereby are authorized to notify Diamond C Construction that their bid has been accepted, to execute the Agreement Form (as previously made available to bidders) upon its preparation on behalf of the City and to cause the Notice to Proceed to be issued.
Section3: In the event an unforeseen obstacle is encountered by Diamond C Construction in performing the project pursuant to the drawings and specification, including the estimated quantities, the Mayor (upon advice of Mr. James R. Guertz) is authorized to expend an additional $11,078.89 to assure complete remediation of the debris problem in the specific areas identified.
Section 4: Payment by the Mayor and Recorder-Treasurer is authorized according to the terms of the Agreement Form.

PASSED AND APPROVED this 10th day of July, 2018

ATTEST:

* Please see attachment for complete document