City Council Minutes
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City Council Minutes

March 9, 2021

MARCH 9, 2021 CITY COUNCIL MEETING
March 09, 2021 at 6:00 PM
Via Zoom
MINUTES

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Meeting ID: 876 2640 5928
Passcode: 238693

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(In Person Option is available)

CALL TO ORDER

Meeting was called to order at 6:05. 

Present were Mayor Chris Keeney, Council Member Bill Burnett, Council Member Bob Fant, Council Member Angela Perea, Council Member John Wright, and Council Member Dan Cross (arrived late). Also present were City Clerk Treasurer Jennifer Allen, City Attorney Justin Eichmann, Assistant Fire Chief Todd Andrews, and Building Official Clay Wilson. Council Member Katherine Hudson was absent.

APPROVAL OF MINUTES

  1. APPROVAL OF FEBRUARY 9, 2021 CITY COUNCIL MINUTES

Motion made by Council Member Fant, Seconded by Council Member Perea.
Voting Yea: Council Member Burnett, Council Member Fant, Council Member Perea, Council Member Wright

DEPARTMENTAL REPORTS

  1. POLICE DEPARTMENT

In February, 4 CID cases were opened, 2of these were closed along with 2 others from the previous month. The department hired Patrol Officer Patrick Villines. There are several interviews scheduled and they hope they will have some good candidates out of those interviews this month.

  1. FIRE DEPARTMENT

In February, the department had 29 calls for service, mostly EMS, and 105 training man hours. The kitchen and bathroom remodel at the station has been underway and will be completed in the coming weeks. New uniform shirts have arrived. 

  1. PUBLIC WORKS

There was quite a snow event early in the month; the guys spent a lot of time plowing and spreading chat. They discovered the hard way that when the temperature gets down to  -18,  -20 degrees, things that should not break do, and diesel fuel does freeze, but overall, they did very well. Once the equipment was squared away, they replaced many street signs and poles hit by sliding cars and patched potholes. There is a particularly bad spot at the top of Wilkerson that we will get bids on. Recently the guys have spent quite a bit of time cleaning up graffiti on the trail.

  1. BUILDING OFFICIAL

In February, 3 building permits were issued and 6 mechanical permits. 23 inspections were performed and MS4 inspections were completed after rain events. A great amount of time was spent on vehicle maintenance including an engine rebuild on Police unit 1401 and reinstalling all police equipment. All the police equipment from 1702 was removed as that unit was totaled.

  1. SPECIAL COMMITTEES

Clay Wilson stated the PC has been working on the new sign ordinance; if passed it may get to City Council next month.

  1. CITY CLERK/TREASURER

No State/County funding has been received yet this month (State Turnback Property Tax and Sales Tax) due to the early date of the meeting. $31,081.46 was paid on the sidewalk project; there is still contingency money left.

  1. CITY ATTORNEY

Update of the current Legislative session: State Legislature is looking at special elections; 4 bills are being considered and they are all over the place. City Attorney Justin Eichmann is watching this very carefully and will keep the Council updated.

  1. MAYOR

The sidewalk project on Carley Road has several punch list items left to complete. 

The Main Drive milling and overlay was completed last week, and the striping will begin soon, weather permitting.

Last week the Requests for Qualifications (RFQ) for Bond Counsel  and the Requests for Proposal (RFP) for Bond Underwriter were reviewed and scored - this will be discussed in new business.

Bob Fant commented the slope still too steep at the end of the retaining wall for the sidewalk. Mayor Keeney said that is one of the major problems which may be affected by the depth of fiber optic line which is being checked. The wall may need to be extended if it cannot be smoothed out.

UNFINISHED BUSINESS: NONE

NEW BUSINESS

  1. APPROVAL OF BOND COUNSEL

Requests for Qualifications (RFQ) for Bond Counsel were received from Friday Eldredge & Clark and Mitchell Williams. Scoring in the 4 respective state required categories, Friday Eldredge & Clark scored 5/5 and Mitchell Williams scored 4.25/5. All that is needed from City Council is to accept the recommendation of the company that received the highest score. Mayor Keeney asked for a motion to approve Friday Eldredge & Clark as the Bond counsel for the future bond project.

Motion made by Council Member Wright, Seconded by Council Member Perea.
Voting Yea: Council Member Burnett, Council Member Fant, Council Member Perea, Council Member Wright, Council Member Cross.

  1. APPROVAL OF BOND UNDERWRITER

Requests for Proposal (RFP) for Bond Underwriter were received from Stephens Inc. and Crews & Associates. Stephens scored 5/5  and Crews & Associates scored 4.5/5 in the 4 state required categories. All that is needed from City Council is to accept the recommendation of the company that received the highest score. Mayor Keeney asked for a motion to approve Stephens Inc. as the Bond Underwriter for the future bond project.

Motion made by Council Member Fant, Seconded by Council Member Burnett.
Voting Yea: Council Member Burnett, Council Member Fant, Council Member Perea, Council Member Wright, Council Member Cross.

MOTION TO PAY BILLS

Mayor Keeney asked for a motion to pay the bills from the General Fund, Street Fund, Act 988 Fund, Act 833, and Court Automation Fund that the council had reviewed. 

Motion made by Council Member Wright, Seconded by Council Member Perea.
Voting Yea: Council Member Burnett, Council Member Fant, Council Member Perea, Council Member Wright, Council Member Cross.

MOTION TO ADJOURN

Mayor Keeney asked for a motion to adjourn. 

Motion made by Council Member Burnett, Seconded by Council Member Fant.

Voting Yea: Council Member Burnett, Council Member Fant, Council Member Perea, Council Member Wright, Council Member Cross. Meeting was adjourned at 6:25 PM.

Mayor Keeney said he hoped to be able to meet in person next month, but we will have to see what is going to happen with the mask mandate and required meeting protocols.

*Please see attachment for complete document